Job Responsibilities of Receptionist:
- Greet clients and visitors with a positive, helpful attitude.
- Maintain workplace security by issuing, checking, and collecting documents as necessary and maintaining visitor logs.
- Managing telecommunications systems.
- Answering phones in a qualified manner, and routing calls as necessary.
- Assisting colleagues with administrative tasks.
- Receiving, sorting, distributing and dispatching daily mail
- Preparing vouchers/ receipts
- Handling transcription, printing, and photocopying
- Managing office inventory such as stationery, equipment and furniture
- Overseeing office services like cleaners and maintenance service providers
Key skills for a receptionist:
Prior experience as a receptionist or in a related field.
- Excellent written and verbal communication skills.
- Good telephone communication etiquette.
- Organized and resourceful.
- Good time management skills.
- Experience with administrative and clerical procedures.
- Adept at prioritizing, scheduling and multitasking.
- Ability to handle office equipment, such as the telephone system, and printer machine.
- Competency in Microsoft applications including Word, and LibreOffice.
- Able to contribute positively as part of a team, helping out with various tasks as required.
- Fast and eager learner.