JOB DESCRIPTION

JOB TITLE - DM/ AM -Admin
REPORTS TO - Admin Head

About the Role

To oversee and manage administrative functions ensuring smooth day-to-day operations, compliance with organizational policies, and efficient support to all departments. The role involves managing facilities, vendor coordination, office supplies, and employee services to maintain a productive workplace setting.

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Key Responsibilities

Office Administration
- Supervise daily office operations including housekeeping, security,
and maintenance.
- Ensure availability of office supplies and manage procurement
processes.

Maintain records of administrative expenses and budgets.

Vendor & Facility Management
- Coordinate with vendors for services such as housekeeping, security, transport, and catering.
- Negotiate contracts and ensure timely payments.
- Oversee facility management including repairs, utilities, and
infrastructure upkeep.

Compliance & Documentation
- Ensure compliance with statutory requirements related to
administration.
- Maintain accurate records of contracts, licenses, and agreements.




Support audits and inspections as required.

Employee Support Services
- Manage travel arrangements, accommodation, and logistics for
employees.
- Handle employee queries related to administrative services.
Organize company events, meetings, and conferences.

Process Improvement
- Identify gaps in administrative processes and recommend
improvements.
- Implement automation tools for efficiency in admin operations.

Qualifications & Skills

• Business Administration, Management, or related field.
• 8 -12 years of experience in administration or office management.
• Strong knowledge of vendor management, facilities, and compliance.
• Proficiency in MS Office and administrative software tools.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Ability to manage budgets and negotiate contracts effectively.

SMS Responsibility

In the con

📌 Deputy Manager/ Associate Manager (Kochi)
🏢 Airworks
📍 Kochi