Administrative Assistant – Construction Management

Key Roles & Responsibilities:
- General Office Administration
- Provide administrative support to the Office Manager and construction management team.
- Handle correspondence, documentation, scheduling, and day-to-day office coordination.
- Answer incoming phone calls and respond to emails professionally and promptly.
- Record Keeping & Data Entry
- Maintain accurate office, project, vendor, subcontractor, and employee records.
- Perform data entry and maintain digital and physical filing systems.
- Site Expenses & Billing
- Maintain records of construction site expenses and operational expenditures.
- Collect, verify, organize, and file bills, invoices, receipts, and supporting documents.
- Assist with tracking payments and outstanding bills.
- Maintain petty cash records and supporting vouchers.
- Vendor & Subcontractor Coordination
- Act as a point of contact for vendors, subcontractors, suppliers, and construction service teams.




- Communicate with vendors regarding requirements, quotations, deliveries, invoices, and payments.
- Solicit and obtain quotations for materials, services, and other project requirements.
- Construction Documentation
- Prepare and maintain administrative and commercial documents such as:
- Purchase Orders (POs)
- Work Orders
- Vendor quotation comparisons
- Bills and supporting documentation
- Ensure documents are properly completed, signed, filed, and tracked.
- Construction Office Support
- Coordinate with site engineers, project managers, vendors, subcontractors, and other construction personnel.
- Assist management with reports, documentation, follow-ups, and routine administrative requirements.
- Maintain confidentiality of company, financial, employee, vendor, and project information.

Pay: ₹14,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Office Admin Assistant (Visakhapatnam)
🏢 Greenvine Projects
📍 Visakhapatnam