Travel Executive – Corporate Travel Desk

Department: Administration / HR & Operations

Location: Mumbai

Experience: 2–5 Years

Employment Type: Full-time

Reporting To: HR / Administration Head

Position Overview

We are looking for a proactive and detail-oriented Travel Executive to manage the end-to-end travel requirements of employees, management and business stakeholders.

The role will be responsible for coordinating domestic and international travel, flight and hotel bookings, visa assistance, ground transportation, travel documentation, vendor management and travel-related MIS. The candidate should be comfortable handling urgent and last-minute travel requirements while ensuring cost efficiency and compliance with company policies.

Key Responsibilities1. Travel Planning & Booking

- Manage end-to-end domestic and international travel arrangements for employees and management.
- Coordinate air, rail, hotel, cab and ground transportation bookings.
- Prepare and share travel itineraries, confirmations and relevant travel documents.
- Compare available options and ensure cost-effective bookings.
- Handle cancellations, rescheduling, refunds and itinerary changes.
- Manage last-minute and emergency travel requirements efficiently.

2. International Travel & Visa Coordination
- Coordinate visa applications and documentation for international business travel.
- Liaise with visa consultants, travel agencies and relevant service providers.
- Track visa applications, appointments and approval timelines.
- Assist with travel insurance, forex and other international travel requirements wherever applicable.
- Maintain updated records of passports, visas and other travel documentation as required.

3. Vendor Management
- Coordinate with travel agencies, airlines, hotels, cab operators and other travel vendors.
- Obtain quotations and negotiate competitive corporate rates.




- Monitor vendor service quality and resolve service-related issues.
- Verify travel invoices and coordinate with Finance for timely processing and payments.
- Maintain strong relationships with approved travel partners.

4. Travel Policy & Compliance
- Ensure all bookings comply with the company's travel policy and approval matrix.
- Obtain appropriate approvals before making bookings wherever required.
- Ensure travel expenses remain within approved budgets.
- Maintain proper documentation for audit and record-keeping purposes.
- Ensure confidentiality of employee and management travel information.

5. Employee & Management Support
- Act as the primary point of contact for all corporate travel-related queries.
- Provide timely assistance to employees during travel disruptions, cancellations or emergencies.
- Coordinate travel requirements for management meetings, client visits, conferences and business events.
- Understand traveller preferences and provide suitable travel options.

6. Travel MIS & Expense Management
- Maintain accurate records of bookings, cancellations, travel expenses and invoices.
- Prepare monthly travel MIS covering:
- Travel expenditure
- Domestic and international travel
- Hotel and transportation expenses
- Vendor-wise expenditure
- Cost savings / optimization
- Pending invoices and payments
- Support Finance and HR in reconciliation of travel-related expenses and reimbursements.

Required Skills & Competencies
- Strong knowledge of domestic and international corporate travel.
- Hands-on experience in flight and hotel booking.




- Knowledge of travel portals and/or GDS systems such as Amadeus, Galileo or Sabre will be an advantage.
- Basic understanding of visa processes and international travel documentation.
- Strong vendor coordination and negotiation skills.
- Excellent communication and interpersonal skills.
- Good command of MS Excel, Word and Outlook.
- Robust attention to detail and accuracy.
- Ability to multitask and manage multiple travel requests simultaneously.
- Ability to handle urgent requirements and work under pressure.
- Strong problem-solving and coordination skills.

Qualification & Experience
- Graduate in any discipline.
- Diploma / certification in Travel & Tourism will be an added advantage.
- 2–5 years of relevant experience in corporate travel, travel desk, travel agency or administration.
- Prior experience handling domestic and international corporate travel preferred.

Key Performance Indicators (KPIs)
- Timely and accurate completion of travel bookings.
- Travel cost optimization and adherence to approved budgets.
- Vendor service quality and SLA adherence.
- Accuracy of travel MIS and documentation.
- Timely resolution of travel-related issues.
- Employee / management satisfaction with travel services.
- Compliance with travel policy and approval processes.

Key Stakeholders

Internal: Employees, Senior Management, HR, Administration, Finance, Business Teams

External: Travel Agencies, Airlines, Hotels, Visa Consultants, Cab & Transport Vendors

Candidate Profile The ideal candidate should be well-organized, responsive, service-oriented and highly dependable, with the ability to manage confidential and time-sensitive travel requirements independently. Experience in a fast-paced corporate or financial services environment will be preferred.

Pay: ₹10,029.55 - ₹32,553.13 per month

Work Location: In person

📌 Travel Executive (Mumbai)
🏢 Aikyam Capital Private
📍 Mumbai