– Tender Executive

Job Title: Tender Executive

Department: Tender / Business Development

Location: Garia

Experience: 1–2 years

Employment Type: Full time

Job Summary

We are looking for a detail-oriented and proactive Tender Executive to manage the end-to-end tendering process, including identifying tender opportunities, preparing documentation, coordinating with internal teams, submitting bids, and tracking tender outcomes.

Key Responsibilities

- Identify and monitor relevant government, corporate, and private tender opportunities.
- Review tender documents, eligibility criteria, scope of work, specifications, and submission requirements.
- Prepare and compile technical and commercial tender documents.
- Coordinate with sales, finance, technical, legal, and operations teams to obtain required information and approvals.
- Prepare tender forms, compliance sheets, declarations, quotations, and supporting documents.
- Ensure bids are complete, accurate, compliant, and submitted within deadlines.
- Manage online tender portals such as GeM, CPPP, and other relevant platforms.
- Maintain a database and proper records of submitted, ongoing, and upcoming tenders.
- Track EMDs, tender fees, bid validity, performance guarantees, and other tender-related requirements.
- Follow up on tender results, clarifications, negotiations, and award-related documentation.
- Prepare regular tender status and MIS reports for management.




- Ensure confidentiality and accuracy of commercial and company information.
- Coordinate post-award documentation and handover to the relevant teams.

Required Skills

- Good knowledge of the tender/bidding process.
- Strong MS Office skills, particularly Excel and Word.
- Good written and verbal communication skills.
- Excellent documentation and coordination abilities.
- Strong attention to detail and deadline management.
- Ability to understand tender terms, eligibility criteria, and technical specifications.
- Familiarity with online tender portals such as GeM/CPPP is preferred.
- Good analytical and negotiation skills.

Educational Qualification

- Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.
- Relevant tender/procurement certification or experience will be an advantage.

Key Competencies

- Attention to detail
- Time management
- Problem-solving
- Team coordination
- Documentation
- Commercial awareness
- Ability to work under pressure and meet strict deadlines

Key Performance Indicators (KPIs)

- Number of relevant tenders identified
- Timely and accurate tender submissions
- Tender compliance rate
- Tender-to-order conversion rate
- Accuracy of tender documentation
- Timely tracking of EMD/PBG and other statutory requirements
- Tender MIS and reporting accuracy

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