Role Overview

We are seeking a highly capable, proactive, and business-savvy Executive Assistant to support our Senior Leadership in the Finance Organisation, This role goes beyond traditional administrative support and requires solid judgment, ownership, and the ability to operate as a trusted extension of the leader.

The ideal candidate will demonstrate a deep understanding of business priorities, exceptional organizational skills, and the ability to anticipate needs, manage complexity, and drive operational efficiency with minimal supervision.

Key Responsibilities

1. Calendar & Priority Management (Trust-Critical)
- Own and manage a highly dynamic calendar with competing priorities across global stakeholders.
- Apply strong business judgment to prioritize meetings based on strategic importance, urgency, and impact.
- Proactively resolve conflicts, ensuring optimal use of leaders time.
- Treat calendar management as a trust function, maintaining the highest standards of accuracy, confidentiality, and reliability.

2. Communication & Inbox Management
- Review and triage emails,



identifying items that require attention, escalation, or can be independently handled.
- Respond on behalf of the leader where appropriate (e.g., reminders, policy adherence, follow-ups, coordination emails).
- Ensure no critical communication falls through the cracks.

3. Travel & Logistics Planning
- Plan and execute end-to-end travel (domestic and international) with precision and foresight.
- Anticipate needs and preferencesno repeated follow-ups required.
- Optimize travel plans for cost efficiency, convenience, and time effectiveness.

4. Expense & Administrative Excellence
- Prepare and submit expense reports with zero errors and full compliance with company policies.
- Ensure timely submissions and proactive tracking of approvals.

5. Meeting Effectiveness & AI-Enabled Productivity
- Leverage modern tools, including AI-assisted solutions, to capture meeting minutes, summarize di

📌 Executive Assistant (Pune)
🏢 Maersk GSC (India) P.L.
📍 Pune