Position: Shipping & Documentation Executive

Department: Logistics / Supply Chain

Location: Gurgaon, Sector 42-43

Experience: 2–3 Years

Employment Type: Full-time

Working Days: 6 days a week

About The Role:

We are looking for a proactive and detail-oriented Shipping & Documentation Executive to manage international shipments, documentation and logistics coordination.

The role will ensure timely shipment execution, accurate documentation and smooth coordination with buyers, suppliers, factories, forwarders and internal sourcing & merchandising teams.

The ideal candidate should have strong knowledge of export processes, ocean & air freight, shipping documentation and international logistics, with the ability to proactively resolve shipment-related issues.

Objectives of Position:

- Monitor order, space allocation & vessel to ensure shipment can be shipped and delivered in timely manner
- Maintain partnership and liaise all logistics related issues with concerned team and management, buyers, forwarders, suppliers and factories in India & China.
- Internal contact point of all logistics matters
- External contact point of appointed forwarders in India & overseas, suppliers and factories
- Coordinate with sourcing & merchandising team
- Track and make sure to prepare and submit accurate documents with customers timely
- Have an experience of handling handicrafts and hardgoods would be a plus.

Tasks & Competencies:

- Liaison function for all logistics related issues between the relevant department in our head office, suppliers/factories on the Indian subcontinent
- Educating new suppliers on logistics processes and guiding them on supplier net system.




- Shipment tracking and ensuring on-time delivery.
- Order information management at internal logistics system
- Coordination with internal & external department and proactive handling
- Coordination for ocean & air shipment
- Communicate with internal department, supplier/factories/buyers & forwarder to ensure all process is under standard SOP
- Liaise with suppliers and vendors to ensure smooth operations.
- Identify and implement process improvements to enhance logistics efficiency.
- Handle all logistics issue in per-carriage process such as placing booking, documentation & certificate handling, space allocation, on-time delivery

Analyzes / Reporting

- Monitor all logistics issues & report to team and customers timely.
- Verify and submit all the required post shipment documents with customers on time.
- Take all the required written approvals on costing timely from concerned customer / team.

Key Skills & Requirements:

- Degree holder or above in Supply Chain Management, Transport and Logistics Management
- Experience in sourcing industry in handicrafts and hardgoods is an advantage.
- Min 2-3 years of relevant logistics experience in export house or a buying agency.
- Good knowledge of trade declaration, air, ocean, shipping procedure, customs
- Solid knowledge of international shipping, logistics and export documentation.
- Excellent follow-up, communication and coordination skills.
- Strong attention to detail and ability to manage multiple shipments and deadlines.
- Good working knowledge of MS Excel and logistics/order management systems.
- Strong organizational skills with the ability to work with international and cross-functional teams.

Salary : upto 5 LPA

📌 Shipping and Documentation In charge (Gurugram)
🏢 Indsource International
📍 Gurugram