KOTAK MAHINDRA PRIME LIMITED

Function: Secretarial

Location: Kotak Infinity, Infinity IT Park, 6th Floor, near Film City road,
Malad (East)

Job Role: Secretarial Team Member

Reporting: Company Secretary

Job Description: Will be part of the Secretarial Team and responsible for the
following:

Companies Act related:
Preparation of applicable ROC forms, filing;
Preparation of draft agenda and notes to agenda for the Board / Committee
level meetings;
Draft Minutes preparation, follow ups, etc.;
Uploading in paperless module;
Preparation of extracts of the minutes of the meetings, resolutions; Circular
resolutions
Verifying declarations relating to trading code of conduct; annual
declarations/disclosures; Board evaluation;
Verifying Charge forms, signing of CS’s DSC;
Website updation;
Preparation of covering letters for all correspondences with the regulators,
printing of secretarial and compliance related documents;

SEBI Compliances related:
Preparation of Intimations/statements/Reports/declarations to BSE as per SEBI




LODR requirements/Stock Exchange
SEBI compliances for Committee / Board agenda
Inspection of the trades of Designated persons/affected persons and
compliance to Trading code of Conduct
Structural Digital Database compliance
Scores, Smart ODR compliances

RBI Compliances related:
Support to RBI compliance team on secretarial/other matters

CSR related:
CSR Committee scheduling; preparation of agenda/notes to agenda; following up
with Group CSR team; CSR related work: MOUs, Payments/Release letters,
Receipts, etc.

Others:
DSC register updation; Follow ups; Procuring DSCs, etc.
To check directors/members availability for Committees, Board & GM meetings;
Coordination with other departments for agenda, actionable, submission,
compliance, filing of statutory returns/forms/disclosures
Preparation of PAS-3, updating about change in Committees / Board /
Directions / Action Taken Report (of previous Committee(s)/Bo

📌 Secreterial Team Member Support Services Secreterial Mumbai (India)
🏢 Kotak
📍 India