Sales Coordinator

Company: Shree Kailash Grain Mills Pvt. Ltd.

Location: Nemawar Road, Indore, Madhya Pradesh

Function: Sales & Supply Chain

Experience: 2–4 Years

Openings: 2

About the Role

We are looking for a proactive and detail-oriented Sales Coordinator to join our Sales & Supply Chain team. The role will be responsible for managing the complete order cycle, coordinating with Sales, PPC, Logistics, Brokers, Distributors, and Customers, and ensuring timely order processing, dispatch, and closure.

The ideal candidate should have hands-on experience in SAP Order Management, MS Excel, MIS Reporting, Sales Coordination, and Logistics Coordination, along with strong follow-up and communication skills.

Key Responsibilities

1. Order Management

- Manage the complete order process, from order punching in SAP to daily order status tracking.
- Ensure all orders are properly monitored and there is no unnecessary order backlog at the end of the day.
- Coordinate with Sales Managers, PPC, and Logistics teams for timely loading and dispatch.
- Follow up with Sales Teams, Brokers, and Distributors on open orders.
- Ensure open orders are closed within the company's 7-day SLA.

2. Broker & Distributor Coordination

- Act as the primary coordination point for Brokers and Distributors regarding orders, dispatches, and order-related queries.
- Maintain regular communication to ensure smooth order fulfilment.
- Coordinate with relevant internal teams to resolve customer and distributor issues.

3. Logistics Coordination

- Prepare and share the daily loading plan with the Logistics team.
- Coordinate with Logistics for timely vehicle placement, loading, and dispatch.




- Track dispatch status and follow up on delays or pending shipments.
- Support the team in maintaining the required service level.

4. Pricing & Sales Tracking

- Share daily pricing updates with Sales Teams and Brokers.
- Communicate price revisions promptly to relevant stakeholders.
- Track sales performance against targets and pricing.
- Highlight important sales trends, gaps, and areas requiring attention.

5. Production & Sales Planning

- Support Sales and Production Planning activities in coordination with PPC and other stakeholders.
- Coordinate product availability and order requirements to support effective planning.
- Highlight potential stock or supply issues that may impact order fulfilment.

6. MIS & Reporting

- Prepare and circulate Daily, Weekly, and Monthly Sales MIS reports.
- Track order frequency along with corresponding order values.
- Prepare order status, sales performance, pending order, and other operational reports as required.
- Analyse sales data and provide actionable insights to the Sales Team.
- Highlight performance gaps and areas for improvement.

7. Outstanding & Collections Follow-up

- Monitor customer outstanding balances.
- Coordinate with Customers and Sales Teams for timely collection follow-up.
- Highlight overdue outstanding amounts and support the Sales Team in collection tracking.

8.



Cross-Functional Coordination

- Coordinate with Sales, PPC, Logistics, Finance, and other departments for smooth order fulfilment.
- Follow up on pending issues and ensure timely resolution.
- Maintain clear communication between internal teams and external stakeholders.

Candidate Requirements

- 2–4 years of relevant experience in Sales Coordination, Order Management, Sales Operations, or a similar role.
- Working knowledge of SAP, particularly sales order punching and order status tracking.
- Good working knowledge of MS Excel and MIS Reporting.
- Strong coordination, follow-up, and communication skills.
- Experience coordinating with Sales Teams, Brokers, Distributors, Customers, PPC, and Logistics.
- Ability to manage multiple priorities and work effectively under deadlines.
- Strong ownership and attention to detail.
- Ability to identify pending orders/issues and proactively follow up until closure.
- Positive analytical and problem-solving skills.

Key Skills

SAP Order Management | MS Excel | MIS Reporting | Sales Coordination | Order Tracking | Broker & Distributor Coordination | Logistics Coordination | Sales Planning | Collections Follow-up

What We Are Looking For The ideal candidate will be someone who takes ownership of the complete order cycle, follows up proactively with stakeholders, maintains accurate MIS, and ensures that orders move smoothly from booking to loading and dispatch.

If you are an organized, proactive professional with robust coordination and analytical skills and are looking to grow in a Sales & Supply Chain role, we encourage you to apply.

📌 Sales Coordinator (Indore)
🏢 Shree Kailash Grain Mills Private
📍 Indore