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Role Summary The Executive – Admin & Operations Support will be responsible for handling administrative coordination, director-level support, travel and visa documentation, tender-related activities, appointment scheduling, operational support, and special business coordination tasks. The role requires robust organizational skills, multitasking ability, and proactive coordination with internal and external stakeholders.

KRA: Task / Activities
Providing visa documentation support and coordinating travel arrangements for Directors and management
Managing appointment scheduling, calendar coordination, and meeting arrangements
Supporting tender-related activities including documentation, data compilation, coordination, and submission follow-ups
Handling urgent operational and administrative requirements assigned by management
Coordinating with clients, vendors, consultants, and internal departments for business support activities
Assisting in special projects, management support assignments, and ad-hoc coordination tasks
Maintaining records, trackers, reports, and administrative documentation
Ensuring timely communication and smooth execution of assigned operational activities.

KPI: Performance Metrics




Timely completion of administrative and operational tasks
Accuracy and quality of documentation and reporting
Effective coordination with internal and external stakeholders
Timely travel, appointment, and visa support execution
Ability to handle urgent and multiple assignments efficiently
Compliance with deadlines for tender submissions and management requirements

Desired Profile / Criteria / Skills :

Required Skills
Strong administrative and coordination skills
Excellent communication and interpersonal abilities
Positive knowledge of MS Office (Excel, Word, PowerPoint, Outlook)
Experience in documentation handling and scheduling coordination
Ability to multitask and manage priorities effectively
Solid organizational and follow-up skills

Preferred skills
Exposure to tender documentation and submission processes
Experience in travel coordination and visa processing
Client coordination and stakeholder management experience
Basic reporting and MIS preparation skills
Experience supporting senior management or directors
Problem-solving and operational coordination abilities

📌 Admin & Operations Executive Chennai
🏢 Vedita Ventures
📍 Chennai