Description

Key Responsibilities

A. Board & Committee Management
Assist in planning and coordinating Board, Committee, and General Meeting processes
Draft notices, agendas, resolutions, and minutes for Board and Committee meetings
Maintain statutory registers, minute books, and other secretarial records
Ensure timely circulation of board papers and follow-up on action items
Support the senior CS team in preparing governance documentation

B. Statutory Compliance & Filings
Ensure timely filing of forms, returns, and documents with the Registrar of Companies (ROC) and other regulatory authorities
Track and manage compliance obligations under the Companies Act, 2013 and other applicable legislations
Maintain a compliance calendar and ensure adherence to filing deadlines across assigned entities
Support in preparation and filing of annual reports, annual returns, and financial statements

C. Corporate Governance Support
Assist in implementing and maintaining corporate governance standards across assigned entities
Support standardisation of governance documentation, templates, and compliance trackers
Maintain Delegation of Authority matrices and ensure updates are reflected accurately
Assist in preparation of governance review reports and compliance dashboards

D.



Documentation & Record Management
Maintain and update statutory registers — Register of Members, Directors, Charges, Related Party Transactions, etc.
Ensure proper maintenance and custody of statutory records and company documents
Support drafting of agreements, resolutions, and other legal/secretarial documents as required
Assist in preparation of secretarial audit documentation and support during audits

E. Regulatory & Legal Support
Track regulatory updates under Companies Act, SEBI, FEMA, and other applicable laws and flag relevant changes to the team
Assist in due diligence exercises, entity restructuring, and corporate actions as required
Liaise with ROC, MCA portal, and other regulatory bodies for filings and queries

Qualification & Experience
Qualified Company Secretary (ACS) — mandatory
3–5 years of post-qualification experience in a corporate secretarial role
Prior experience in a large corporate group, listed company, or law firm preferred
Working knowledge of Companies Act, 2013, MCA portal, and secretarial standards
Degree in Law (LLB) will be an advantage
Proficiency in MS Office; familiarity with compliance management tools preferred

📌 Deputy Manager Cs Mumbai
🏢 Essar Global Fund
📍 Mumbai