About the Prospect

We operate in the Fashion & Entertainment media and recruitment sector, delivering talent solutions, on-site hiring support, and operational services to brands, agencies, and production teams.

This is an on-site Executive Assistant role based in India supporting senior leadership across creative, commercial, and operations functions.

Role & Responsibilities
Manage complex calendars and schedules for senior leaders—prioritise commitments, resolve conflicts, and ensure timely follow-ups.
Coordinate domestic and international travel logistics, visas, itineraries, and on-ground accommodations with attention to cost and timing.
Prepare meeting materials: agendas, briefing notes, presentations, and accurate minutes; drive post-meeting action tracking.
Triages email and correspondence on behalf of executives, drafts professional communications, and manages confidential documents.
Handle expense reports, vendor invoices,



and basic administrative bookkeeping; liaise with finance for timely reconciliation.
Coordinate on-site events, stakeholder and vendor engagements, and cross-functional administrative projects to ensure smooth execution.

Skills & Qualifications Must-Have
Calendar management
Microsoft Outlook
Google Workspace
Microsoft Excel
Travel coordination
Expense reporting

Preferred
Concur
Slack
Event coordination

Advantages & Culture Highlights
Hands-on, fast-paced fashion-media environment with exposure to senior leadership and cross-functional stakeholders.
Opportunities for professional networking across brands, agencies, and production partners.
Structured in office role with clear scope for increased responsibility and visibility.

📌 Executive Assistance Mumbai (India)
🏢 F Jobs
📍 India