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DETAILED KEY RESPONSIBILITIES
Order Execution & Vendor Management

Execute and monitor Purchase Orders against defined delivery schedules to ensure zero production downtime.

Proactively track pending POs and engage in rigorous follow-up with vendors regarding dispatch details and delivery lead times.

Serve as the primary point of contact for suppliers to manage order confirmations, address delivery delays, and initiate corrective actions.

Coordinate the procurement and follow-up for repairing and maintenance materials to support the

Engineering department.
System Management & Reporting

Maintain real-time data integrity in the SAP system by updating PO statuses, delivery dates, and material master data.

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Develop and update comprehensive purchase trackers and Management Information System (MIS)

reports using MS Excel.

Document and manage professional email communication with external and internal stakeholders regarding procurement status.
Cross-Functional Coordination

Liaise closely with the Stores department to verify material receipt and resolve any quantitative or qualitative discrepancies.

Coordinate with Production and QC teams to ensure all raw and packing materials meet approved specifications before procurement.





Assist the Accounts department by ensuring all necessary documentation (Invoices, DCs, POs) is accurately aligned for payment processing.
Procurement Compliance

Ensure all procurement activities adhere to the company's internal SOPs and regulatory requirements.

Monitor vendor performance based on delivery timelines, material quality, and responsiveness.

REQUIRED KNOWLEDGE & SKILLS

ERP Proficiency: Robust working knowledge of SAP (Modules related to PO tracking and basic procurement).

Office Tools: Advanced proficiency in MS Excel and skilled email etiquette.

Domain Knowledge: Deep understanding of raw material and packing material specifications within the manufacturing sector.

Interpersonal Skills: Exceptional follow-up, negotiation, and vendor coordination abilities.

QUALIFICATION & ATTRIBUTES

Education: Graduate or Diploma in any discipline (Supply Chain or Commerce background preferred).

Experience: 2–4 years of proven experience in Purchase or Procurement coordination within a manufacturing workplace.

Competencies: High attention to detail, system-driven working approach, and strong analytical skills.

📌 Purchase Coordinator Mehsana (India)
🏢 Real Placements
📍 India