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Core Administrative Responsibilities

- Front Desk & Reception Oversight

- Managing visitors, phone calls, and courier deliveries.

- Maintaining visitor logs and employee in/out tracking.

- Office Supplies & Inventory Management

- Procurement of stationery, pantry, and hygiene items.

- Tracking inventory and budgeting monthly office expenses.

- Facility & Infrastructure Coordination

- Liaising with facility management, housekeeping, and security.

- Reporting maintenance issues (AC, plumbing, power backup, etc.).

- Coordinating with vendors for office repairs or AMC.

IT & Asset Support (Non-technical)

- Hardware & Asset Allocation Tracking

- Maintain logs of laptops, desktops, monitors, and accessories.

- Coordinate with IT team for issuance and return of assets.

- Vendor Coordination

- Coordinate AMC renewals (printers, water purifiers, CCTV, etc.).

- Ensure office internet, printers, and other infra work smoothly.

HR & People Ops (Admin Support)

- Attendance & Leave Support

- Manual attendance oversight, escalate absenteeism if needed.

- Coordinate with HR to reconcile leaves and holidays.

- Onboarding & Exit Logistics

- Welcome kits, ID cards, seating arrangements for current joiners.

- Exit asset collection, deactivation of access cards, farewell arrangements.

- Event & Culture Support

- Plan birthday celebrations,



festival décor, and team events.

- Coordinate snacks, gifts, and logistics for monthly/quarterly events.

Accounts & Compliance Support

- Petty Cash Management

- Handle and record petty expenses.

- Submit monthly reports to accounts team.

- Vendor Bills & Reimbursement Tracking

- Collect bills, validate them, and share with finance.

- Assist employees with reimbursement form submissions.

- Access & Security

- Office Access Control

- Maintain biometric/ID card access system.

- Share daily/weekly access reports with HR if needed.

- Security Staff Oversight

- Ensure guards are present, alert, and follow shift schedule.

Optional Add-ons Based on Capability

- Basic Document Handling

- Filing hard copies, notarization, collecting signatures from directors.

- Procurement Negotiation Support

- Take quotations, negotiate on bulk deals for office needs.

- Local Govt Liaison (if needed)

- Handle communication with municipality or fire safety dept for compliance.

Reporting Structure

- Reports To: Admin Manager / HR Head / COO / Facility Manager (based on structure)

- Tools Used: Google Sheets, basic ticketing tools, biometric systems, vendor portals

Experience Required- 2-3 years

CTC offered- 3 lpa

Location- Wadala, Mumbai

📌 Office Admin (Mumbai)
🏢 Leapswitch Networks
📍 Mumbai