Key Responsibilities

Organization & Follow-up:

l Must be a very persistent personality with very solid follow-up.

l Must be excellent at organizing paper work and digital documents for easy access.

Contract Negotiation & Vendor Management:

l Act as the primary point of contact for external vendors and service providers.

l Review contract terms, negotiate pricing, and ensure service level agreements (SLAs) align with the company’s interests.

l Renew insurance policies, AMCs etc.

l Follow up with respective departments to renew regulatory certifications, licenses etc. with relevant agencies.

l Coordinate participation in trade fairs by interacting with marketing department, trade fair management, graphics design agencies and other vendors.

Executive Logistics & Travel:

l Coordinate complex domestic and international travel itineraries (flights, visas, ground transport).

l Manage premium hotel bookings and dining reservations, ensuring preferences and loyalty programs are optimized.

Calendar & Meeting Management:

l Organize board meetings, internal briefings, and client calls,



including preparing agendas and taking actionable minutes.

Financial & Document Administration:

l Track payments, manage expense reports, and ensure timely settlement of personal and corporate invoices.

l Maintain a robust digital and physical filing system for sensitive documents (legal, tax, property, and corporate).

l Maintain an organized database of company infrastructure.

Personal Liaison:

l Handle confidential personal errands and projects as needed to maximize the Director’s productivity.

HR Management

l Coordinate recruitment processes, including job postings and coordinating with candidate.

l Conduct employee on boarding and orientation sessions.

l Provide support for company events and meetings.

l Understanding of HR principles, practices, and labour laws.

Pay: ₹40,000.00 - ₹50,000.00 per month

Perks:
Cell phone reimbursement
Leave encashment
Paid sick time
Paid time off
Provident Fund

Work Location: In person

📌 Admin & Hr Executive Mumbai
🏢 GARIMA GLOBAL
📍 Mumbai