Scope of Work The HR Executive will be responsible for the complete employee lifecycle across the group —

resort, corporate office, and project sites.

- Talent Acquisition

 Source candidates across portals, referrals and consultants.

 Screen profiles and coordinate interviews.

 Conduct structured, scorecard-based interviews.

 Manage negotiation and offer roll-out.

 Maintain recruitment tracker.

 Build pipeline for seasonal hospitality roles.

- Onboarding & Induction

 Pre-joining documentation and verification.

 Day-one readiness — ID, email, seating, uniform, accommodation.

 Induction on policies, code of conduct, POSH and safety.

 Department-wise onboarding itineraries.

 Personnel file creation.

 30-60-90 day check-ins and probation confirmation.

- HR Policy & Documentation

 Draft, implement and execute HR policies and employee-related programs across the group.

 Maintain policy handbook.

 Standardise HR formats — offers, appointment letters, MOUs, requisitions, warning letters, experience and relieving letters.

 Issue employee letters within timelines.

 Keep policies aligned to labour legislation.

 Version control and circulation.

- Attendance, Leave & Botanix HR Portal

 Administer the Botanix HR Portal — master data, employee records, workflows.

 Onboard employees onto the portal and drive adoption across departments.

 Manage geotagged and biometric attendance for field and site staff.

 Process monthly attendance and leave.

 Resolve attendance and sync discrepancies.

 Maintain leave, comp-off and holiday calendars.

 Attendance and absenteeism MIS.

- Payroll Inputs & Statutory Compliance

 Prepare and validate monthly payroll inputs.

 Coordinate with accounts for salary processing.

 Compliance across PF, ESIC, Bonus, Gratuity, Minimum Wages.

 Maintain registers, challans and returns.

 Handle advances, reimbursements and claims.

 Support audits with documentation.

- Contract Labour & Site Compliance

 Maintain Form 11, Form 13, muster rolls and wage registers.

 Verify contractor PF/ESIC remittances.

 Track site-wise headcount and casual labour records.

 Manage licences and renewals.

 Issue compliance clearance documentation.

 Coordinate site record checks.





- Performance Management

 Run annual appraisal cycle — goals, reviews, ratings, increments.

 Maintain department-wise KRA and KPI scorecards.

 Manage self-review and manager review stages.

 Track deliverable timelines and link misses to documented PIPs.

 Administer PIP milestones.

 Support confirmation and promotion recommendations.

- Employee Relations, Engagement & Rewards

 First point of contact for employee queries and grievances.

 Time-bound, documented grievance resolution.

 Disciplinary process — show cause, warning, enquiry.

 Support POSH Internal Committee and records.

 Execute annual engagement calendar and staff welfare activities.

 Run feedback and pulse surveys and act on findings.

 Administer rewards and recognition cycles.

 Festival celebrations and team events.

 Rework incentive plans based on cycle findings.

 Retention initiatives for critical roles.

 Maintain confidentiality on all employee matters.

- Exit Management

 Manage resignation, notice period and clearance.

 Conduct structured exit interviews.

 Feed exit insights into hiring decisions.

 Coordinate full and final settlement.

 Issue relieving and experience letters.

 Maintain attrition dashboards.

- Manpower Budgeting & HR MIS

 Department-wise headcount mapping.

 Monthly staff cost planning against budget.

 HR MIS — headcount, attrition, cost, hiring status.

 Maintain HR trackers in Excel.

 Data and analysis for leadership reviews.

 Flag cost and manpower variances.

- Group Companies Covered

 Botanix Nature Resort

 Corporate Office, Gurugram

 Samak Landscape Pvt. Ltd.

 Botanix Residences and Clemora Estate

 Upcoming hospitality and real estate ventures

KRA KPI

Recruitment Closure Positions closed within agreed TAT

Time-to-Fill Continuous reduction in days to hire

Onboarding Day-one readiness,



100% documentation complete

Attrition Control Reduction in involuntary and early-stage exits

Attendance & Portal

Adoption

100% of eligible employees active on the Botanix HR

Portal

Payroll Inputs Error-free inputs submitted before cut-off

Statutory Compliance Zero adverse findings in PF, ESIC and labour reviews

Contract Labour Site records and licences audit-ready at all times

Performance Management Appraisal cycle completed within calendar

Employee Relations Grievances closed within defined timelines

Engagement & R&R Engagement calendar executed each quarter

HR MIS Monthly manpower and cost reports on schedule

HR Documentation Letters issued within 24–48 hours of request

Confidentiality No breach of confidential employee data

Skills Required

Core HR

 Employee Lifecycle Management

 Talent Acquisition & Sourcing

 Interviewing & Selection

 Onboarding & Induction

 HR Policy & Handbook Design

 Employee Programs & Engagement Execution

 HR Documentation & Letter Drafting

 Attendance & Leave Administration

 Payroll Inputs

 Statutory Compliance (PF, ESIC, Bonus, Gratuity, Minimum Wages)

 Contract Labour Compliance

 Performance Management & PIPs

 Employee Relations & Grievance Handling

 POSH & Disciplinary Process

 Rewards & Recognition

 Exit Management & Full and Final

 Manpower Budgeting & HR MIS

Systems & Tools

 Botanix HR Portal (in-house)

 Biometric & Geotagged Attendance

 Advanced Excel

 MS Word

 PowerPoint

 Google Workspace

 Naukri, LinkedIn, Indeed

 HR Analytics & Reporting

Preferred

 Hospitality, resort, luxury or real estate experience

 Multi-entity or group HR exposure

 Comfort working on an in-house HR portal rather than a packaged product

 Standalone HR experience

 Blue-collar and contract workforce management

 AI-assisted HR documentation

 Working knowledge of Haryana labour rules

Experience

 2–5 years in a generalist HR role.

 Hands-on across recruitment, HR operations and compliance.

 Experience in hospitality, resorts, luxury brands or real estate preferred.

 Ability to independently manage HR across multiple group companies.

-  MBA in Human Resource Management preferred.

📌 Human Resources Executive (Gurugram)
🏢 Botanix Nature Resort
📍 Gurugram