Overview: We are seeking The Front Desk & Admin Executive serves as the first point of contact for visitors, clients, and employees while ensuring the smooth functioning of day-to-day administrative operations. The role requires excellent communication, strong organizational skills, and the ability to efficiently manage front office responsibilities along with administrative support functions.

Qualifications Required:

- Bachelor's degree in any discipline.
- 2–5 years of experience in Front Office, Administration, or Reception roles.
- Experience in corporate offices, real estate, hospitality, or any service industries is preferred.
- Excellent verbal and written communication skills in English (additional languages, such as Hindi or regional languages, are a plus).
- A well-groomed, professional appearance and the ability to maintain a positive image for the company and customer service orientation.
- Strong interpersonal and coordination skills with Good organizational and time management abilities.
- Proficiency in Google Sheets & Microsoft Office Suite.
- Excellent multitasking and time-management skills, with the ability to handle various administrative tasks efficiently.
- Proactive in identifying and solving client or administrative issues, ensuring smooth office operations.

Key Responsibilities:

1. Front Office Management

- Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
- A friendly and approachable demeanour, with the ability to handle various personalities and situations.
- Well-groomed,



qualified appearance with attention to personal presentation.
- Manage the reception area to ensure a clean, organized, and welcoming environment.
- Maintain visitor records as per company policy.
- Coordinate meeting room bookings and ensure rooms are prepared for meetings.
- Receive, sort, and distribute courier deliveries, parcels, and official correspondence.
- Coordinate with Office Boys for proper guest management.

1. Administrative Responsibilities

- Manage office supplies, stationery, pantry stock, and other administrative inventory.
- Coordinate with vendors for housekeeping, security, maintenance, courier, and office-related services.
- Raise purchase requisitions and maintain records of administrative expenses and invoices.
- Ensure proper functioning of office equipment such as printers, scanners, and photocopiers by coordinating with service providers.
- Maintain office files, records, and important administrative documents.
- Support travel bookings, accommodation arrangements, and logistics whenever required.
- Assist in organizing company meetings, events, employee engagement activities, and celebrations.
- Monitor office cleanliness and coordinate with housekeeping for upkeep of office premises.




- Ensure compliance with office policies and safety procedures.
- Maintain Google sheets and updating data.

1. Phone and Email Communication:

- Handle incoming calls, emails, and inquiries, providing timely and accurate information regarding services.
- Coordinating with developers who visit office.
- Support in IT related tasks (Phones & Laptops updates)

1. Coordination & Support

- Provide administrative assistance to HR, Accounts, IT, Sales and other departments as required.
- Support onboarding formalities by coordinating visitor access, workstation readiness, and document collection.
- Check & Maintain attendance of employees.
- Handle miscellaneous administrative tasks assigned by management.
- Assist the HR department in maintaining employee records or handling recruitment inquiries when necessary.

Requirements

Key Performance Indicators (KPIs)

- Professional visitor and customer handling.
- Timely call management and communication.
- Efficient office administration, Facility and inventory management.
- Vendor coordination and service quality.
- Accuracy of records and documentation.
- Timely completion of assigned administrative tasks.
- Employee and visitor satisfaction with front office services.

Benefits

Benefits to employees:

- Provident Fund (If Applicable)
- Paid Leaves + Festival Holidays
- Medical Insurance + Personal Accident Insurance

- Maternity and Paternity leaves

- Annual Diwali Bonus
- Monthly, and Quarterly Rewards to best-performing employees

📌 Front Desk Cum Admin Executive (Bengaluru)
🏢 Prop Solutions4U
📍 Bengaluru