– Executive Assistant to CEO

Designation: Executive Assistant

Department: Management / Corporate Administration

Location: Jaipur, Rajasthan

Experience: 2–5 years preferred

Employment Type: Full-Time

Reporting To: Director

Job Summary

We are seeking a highly professional, organized, and proactive Executive Assistant to provide comprehensive administrative, operational, and coordination support to senior management. The ideal candidate will act as a key point of coordination between management and various internal and external stakeholders, ensuring effective communication, timely follow-ups, and smooth execution of management priorities.

The role requires a high degree of confidentiality, professionalism, attention to detail, discretion, and ownership, along with the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities1. Executive & Administrative Support

- Manage the executive's calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings, calls, and appointments.
- Prepare meeting agendas, presentations, reports, MIS, and other management documents.
- Maintain and organize important records, documents, and correspondence.
- Monitor significant deadlines, commitments, and follow-up activities.

2. Communication & Coordination
- Act as a professional communication link between senior management and internal departments, business partners, clients, and other stakeholders.
- Draft and review professional emails, letters, presentations, and official communications.
- Coordinate with HR, Finance, Operations, Retail Stores, Administration, and other departments as required.
- Follow up with concerned teams to ensure timely completion of management instructions and assigned tasks.
- Escalate critical or delayed matters to management in a timely manner.

3. MIS & Reporting
- Prepare regular MIS reports, dashboards, presentations,



and business updates as required.
- Collect, compile, and analyze information from different departments for management review.
- Maintain accurate records of pending tasks, action points, and important business activities.
- Assist management in preparing data and information required for meetings and decision-making.

4. Meeting Management
- Schedule and coordinate management meetings.
- Prepare meeting agendas and required documents in advance.
- Record key discussion points, decisions, and action items.
- Maintain an action tracker and follow up with concerned stakeholders until closure.

5. Travel & Event Coordination
- Coordinate domestic and international travel arrangements, including tickets, accommodation, transportation, and itineraries when required.
- Assist in organizing business meetings, conferences, events, and management visits.
- Ensure all necessary arrangements are completed within the required timelines.

6. Confidentiality & Professional Conduct
- Maintain strict confidentiality of management discussions, business information, employee information, financial data, and other sensitive documents.
- Handle confidential matters with complete discretion and professionalism.
- Ensure that sensitive information is shared only with authorized individuals.
- Represent the management office professionally at all times.

Required Qualifications
- Graduate in any discipline from a recognized university.
- MBA/PGDM or a relevant professional qualification will be an added advantage.




- 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role.
- Experience in a corporate, retail, or fast-paced business workplace will be preferred.

Required Skills & Competencies
- Excellent verbal and written communication skills.
- Strong command of English and Hindi.
- Excellent organizational and time-management abilities.
- Robust proficiency in MS Excel, Word, PowerPoint, Outlook/Email, and other office tools.
- Strong coordination, follow-up, and stakeholder-management skills.
- Ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Strong analytical and problem-solving abilities.
- High attention to detail and accuracy.
- Professional personality and business etiquette.
- Ability to work independently and handle sensitive matters with maturity.
- Strong ownership, accountability, and proactive approach.

Key Performance Indicators
- Timely completion and follow-up of management assignments.
- Accuracy and quality of reports, presentations, and documentation.
- Effective coordination with internal and external stakeholders.
- Timely scheduling and management of meetings and appointments.
- Proper maintenance of confidential records and information.
- Effective tracking and closure of assigned action points.

What We Are Looking For The ideal candidate should be mature, dependable, well-organized, proactive, and highly professional, with the ability to anticipate management requirements, manage priorities effectively, and ensure that assigned responsibilities are completed within defined timelines.

Compensation

Salary: 40,000 to 50,000 CTC PM

Contact No : (phone hidden)

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Paid sick time
- Provident Fund

Work Location: In person

📌 Executive Assistant to CEO (Jaipur)
🏢 Nandani Creation Limited (Jaipur Kurti)
📍 Jaipur