Executive Assistant / Office Manager - About the Role

Our sister company is a growing U.S.-based accounting and tax firm with global offices. We are seeking a highly organized and detail-oriented Executive Assistant / Office Manager to join our Ahmedabad team. This role combines executive support with day-to-day office administration — you will manage correspondence, keep the office running smoothly, and serve as a key point of contact for staff.

Key Responsibilities

Executive & Administrative Support

- Monitor and respond to emails promptly and professionally on behalf of leadership.
- Draft, proofread, and format correspondence, memos, and internal communications.
- Manage calendars, schedule meetings, and coordinate appointments across time zones.
- Prepare documents, reports, and presentations as needed.
- Handle confidential information with discretion and professionalism.

Office Management

- Oversee the day-to-day running of the office, ensuring it is clean, organized, and fully functional.
- Coordinate repairs, maintenance, and vendor relationships (IT, facilities, housekeeping, etc.).
- Manage office supplies, equipment, and inventory — reordering as needed.
- Ensure the office is presentable and well-stocked for staff.
- Handle courier, mail, and shipment coordination.

Coordination & Support

- Serve as a liaison between the India office and the U.S. team, relaying updates and requests.
- Assist with onboarding logistics for new hires (workstation setup, access, supplies).
- Support event planning for internal meetings, trainings, or celebrations.
- Track office expenses and assist with basic expense reporting.
- Take on additional administrative and ad hoc tasks as they arise.





Qualifications

Required

- 4+ years of experience in an Executive Assistant, Office Manager, or similar administrative role.
- Excellent written and verbal English communication skills.
- Exceptional attention to detail and follow-through.
- Strong organizational and multitasking skills; comfortable managing competing priorities.
- Proficiency in Microsoft Office / Google Workspace (email, calendar, docs, spreadsheets).
- Robust IT skills — comfortable troubleshooting basic tech/equipment issues and picking up new software and tools quickly.
- Reliable, proactive, and able to work independently with minimal supervision.

Preferred

- Prior experience supporting a U.S.-based company or working across U.S. time zone overlap.
- Experience managing vendor relationships and office facilities.
- Familiarity with basic expense tracking or office budgeting.

Compensation & Benefits

Base Salary: $400 per month

Performance Bonus: Up to 10% of annual compensation based on KPI achievement KPIs include turnaround times, accuracy rates, client satisfaction, and workflow efficiency.

Bonus eligibility and payout details will be discussed during the offer process.

Work Details

- Location: Ahmedabad, Gujarat, India (On-site)
- Employment Type: Full-Time
- Work Schedule: Aligned with U.S. business hours / overlap as required

How to Apply

Qualified candidates are encouraged to apply via Indeed. Please include an updated resume and a brief cover letter describing your relevant experience.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: ₹38,240.92 per month

Work Location: In person

📌 Executive Assistant/Office Manager (Ahmedabad)
🏢 NIMBLE MULTICONCEPT INT'L
📍 Ahmedabad