Executive Assistant, Operations & Personal OfficeCompany: Apex Brand Studio

Location: Lower Parel, Mumbai

Work Type: Full-time, in-office position

Working Days: Monday to Saturday

Working Hours: 9:00 AM to 6:00 PM

Salary: Up to ₹6,00,000 per annum depending on last drawn CTC

Reports To: Founder & CEO

Role Overview

This is a trusted, hands-on role at the centre of the studio and the Founder's day-to-day.

You will keep operations, accounts, and admin running smoothly, act as the bridge between the Founder and the team, and take genuine ownership of the Founder's work and personal schedule.

The role suits someone organised, discreet, and proactive who enjoys keeping people, tasks, and time well managed.

Key ResponsibilitiesExecutive Support – Founder's Office

- Manage the Founder's calendar, appointments, and daily schedule, keeping work and personal commitments aligned
- Monitor and respond to emails on the Founder's behalf and flag what needs attention
- Act as the single point of contact between the Founder and the team, so day-to-day follow-ups do not need the Founder's direct involvement
- Coordinate meetings, reminders, and follow-ups from start to finish

Operations & • Team Coordination
- Keep daily studio operations running smoothly
- Follow up with the Social Media, Editing, and Design teams on their daily task sheets and client status
- Track basic attendance and ensure routine team updates are in place

Accounts & • Vendor Management
- Prepare monthly client invoices, share them with clients, and follow up on payments
- Share invoices with the CA team and coordinate tax filing and related compliance
- Make vendor payments as required through the banking app
- Update invoices on client and vendor portals where required
- Maintain records of company expenses and any incoming rent

HR & • Admin
- Support hiring coordination and onboarding as needed




- Manage payroll and employee codes on the company's payroll platform
- Maintain basic HR and admin records for the team

Personal & • Lifestyle SupportThis role explicitly includes hands-on support for the Founder's personal and day-to-day matters.
- Take ownership of the Founder's day-to-day personal tasks and responsibilities
- Coordinate with house staff for anything required at home
- Coordinate daily with drivers for timings and travel
- Plan meals and coordinate with the Founder's trainer to fix schedules
- Manage personal appointments in detail alongside work appointments
- Plan and manage domestic and international travel, including visa applications and related logistics

The Person We're Looking For
- Highly organised, proactive, and detail-oriented
- Discreet and trustworthy with confidential business and personal information
- A clear communicator who is comfortable coordinating across teams and vendors
- Comfortable with invoices, payments, and basic accounts tools
- Able to juggle work and personal priorities calmly and reliably
- Comfortable taking ownership rather than waiting for constant instructions
- Reliable with follow-ups and able to keep track of multiple moving tasks

Please Note
- Salary: Up to ₹6,00,000 per annum depending on last drawn.
- This is a full time, in-office position
- The role is based at our Lower Parel, Mumbai office
- Working days are Monday to Saturday
- Working hours are 9:00 AM to 6:00 PM
- This is not a remote, hybrid, or part-time position
- The position involves both professional and personal assistance to the Founder, and applicants should be comfortable with the full scope of the role
- The role requires a high level of confidentiality, reliability, ownership, and availability during working hours

To apply: Send your CV along with a brief introduction outlining your relevant experience and current location.

📌 Executive Assistant Office Manager (Mumbai)
🏢 Apx Global Media
📍 Mumbai