Job Title: Conference Executive

About Us:

Our platform is a leading organizer of high-impact architecture and design events, bringing together industry leaders, brands, and professionals to exchange knowledge and foster innovation. With 18 successful editions behind us, FOAID continues to redefine the industry as India’s premier platform for architects, interior designers, and brands to connect, collaborate, and inspire.

As we continue to expand, we are looking for a proactive and detail-oriented Conference Executive to support our conference management team.

Job Overview: We are seeking a highly organized and analytical Conference Executive to assist in the planning and execution of our architecture and design events. This role requires a strong administrative skill set, an eye for detail, and the ability to communicate effectively with stakeholders. The ideal candidate should be comfortable handling calls, conducting research, and ensuring seamless coordination of event logistics.

Key Responsibilities:

- Administrative Support: Manage documentation, schedules, databases, and other event-related materials.
- Communication & Coordination: Handle calls, interact with speakers, and attendees professionally, and facilitate smooth correspondence.
- Analysis & Reporting: Assist in evaluating event performance, audience engagement, and logistics to improve future conferences.
- Research & Industry Awareness: Conduct basic research on architecture and design trends to support content development.
- Multitasking & Speed:



Work in a fast-paced workplace, juggling multiple tasks efficiently while maintaining accuracy.
- Technical Proficiency: Utilize Microsoft Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides, Drive) for data management, reporting, and presentations.
- On-Site & Remote Event Assistance: Support the execution of live and virtual events, ensuring all aspects run smoothly.

Key Requirements:

- Experience: 0-1 year in event coordination, administration, or a related role. Experience in architecture and design industry is a plus.
- Industry Knowledge: Understanding of architecture, design, and related sectors. Preferred with architecture / design education
- Communication Skills: Excellent verbal and written communication skills; must be confident in making calls and engaging with industry professionals.
- Organizational Skills: Ability to prioritize tasks, manage time efficiently, and ensure accuracy in execution.
- Problem-Solving Ability: A proactive approach to troubleshooting and resolving issues.
- Flexibility: Willingness to adapt to dynamic event needs and occasional travel for conferences.

If you are passionate about content management, conferences, events and architecture, and eager to take on a role that allows you to drive impact, we would love to hear from you! How to Apply: Please email us your resume and a cover letter at [email protected] detailing your experience and why you would be a great fit for our project.

📌 Conference Executive (Mumbai)
🏢 Coalesce Eventz India
📍 Mumbai