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Job Title: Back Office Executive Location: [Warje] Job Type: [Full-Time / Part-Time] Working Hours: [e.g., 9:30 AM to 6:30 PM,Here is a professional and structured for a Back Office Executive, incorporating the specific responsibilities you mentioned. You can copy, paste, and adjust the bracketed information to fit your company's needs.

: Back Office Executive Job Title: Back Office Executive Department: Administration / Operations Location: [City, State, or On-site/Remote] Employment Type: [Full time / Part-Time] Reports To: [Office Manager / Operations Head] Job Summary We are looking for an organized and reliable Back Office Executive to join our team. The ideal candidate will be responsible for ensuring the smooth day-to-day operations of our office. This role requires a multi-tasker who can efficiently manage data entry, handle inbound and outbound calls, and maintain accurate records of daily petty cash expenses.

Key Responsibilities 1. Communication & Calling Handle inbound calls, address basic inquiries, and route calls to the appropriate departments.

Make outbound calls to clients, vendors, or customers for follow-ups, reminders, or data verification.

Maintain a professional and courteous tone while representing the company over the phone.

Log call details and outcomes accurately in the company database.

- Data Management & Administration Perform accurate data entry into company databases, spreadsheets,



or CRM systems.

Organize, file, and retrieve physical and digital records securely.

Cross-check and verify data for accuracy and resolve any discrepancies.

Assist in preparing daily, weekly, or monthly operational reports as required.

Provide general administrative support to other departments when needed. 3.

Petty

Cash & Basic Finance Manage and disburse day-to-day petty cash for minor office expenses.

Maintain an accurate, up-to-date ledger of all petty cash transactions.

Collect and organize receipts, vouchers, and bills for accounting purposes.

Ensure petty cash is reconciled weekly/monthly and coordinate with the finance team for replenishment.

Qualifications &

Requirements Education: High school diploma, Bachelor’s degree, or equivalent.

Experience: [e.g., 0-3 years] of experience in an administrative, back-office, or data-entry role.

Technical Skills: Proficiency in MS Office (especially Excel and Word) or Google Workspace. Familiarity with basic data entry software.

Financial Skills: Basic understanding of math and bookkeeping principles to accurately manage petty cash.

Soft Skills

Strong verbal and written communication skills.

High attention to detail and accuracy.

Ability to maintain confidentiality with sensitive business and financial data.

Excellent organizational and time-management abilities.

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