Key Responsibilities: Payment Data Management Download/export payment and commission data from the company software. Maintain party-wise payment records accurately. Check payment amount, payment date, party name, city, cheque/NEFT/RTGS details, taxable amount, GST and commission/brokerage amount. Ensure data is entered/imported in the prescribed format without duplication.

Supplier Ledger Reconciliation

Collect supplier ledger statements periodically. Import/extract supplier payment entries into the Commission Tally system. Reconcile supplier ledger receipts against the company's software payment records.

Verify primarily party name and exact payment amount , while considering reasonable differences in receipt dates, particularly for cheque payments. Mismatch & Exception Handling Identify payments appearing in company records but missing from supplier ledgers. Identify payments appearing in supplier ledgers but missing from company records.

Review unmatched payments caused by differences in party names, city names, dates or other descriptions. Verify suggested party-name aliases before approving them. Never force-match doubtful transactions merely to complete reconciliation.

Commission Verification

Verify taxable amount and applicable GST rate.



Check commission/brokerage calculations against the applicable commission percentage. Distinguish between confirmed commission and pending commission . Ensure commission is treated as confirmed only after the underlying payment has been satisfactorily reconciled.

Follow-up Prepare lists of pending/unmatched payments supplier-wise. Follow up internally or with suppliers for missing payment confirmations and ledger discrepancies. Maintain remarks explaining why transactions remain pending.

Recheck pending transactions after receiving clarification or updated ledgers. Reporting & Billing Support Prepare supplier-wise reconciliation summaries. Report confirmed payment value, pending payment value, confirmed commission and pending commission.

Provide reconciled commission figures for preparation of commission bills/invoices. Maintain an audit trail so that every matched payment can be traced back to both the software record and supplier ledger.

Document Management

Maintain supplier ledger PDFs, commission statements, payment reports and supporting documents in the designated Google Drive folders. Follow consistent file-naming and period-wise filing procedures. Ensure previous records are preserved and not accidentally overwritten or deleted.

📌 Back Office Executive (Surat)
🏢 G.M. Agency
📍 Surat