Position: Accounts Executive – Audit & Administration

Department: Finance / Administration

Experience: 1–3 Years

Location: Umargaon, Gujarat

Reporting To: Accounts Head

Key Responsibilities1. Accounts & Documentation Support

- Verify petty cash, bills, vouchers and supporting documents.
- Ensure proper documentation and records are maintained.
- Assist the Accounts team in reconciliation, documentation and other routine finance-related activities.
- Support the Accounts Head in providing required documents and information during audits.

2. Audit & Verification
- Conduct regular physical verification of cash, stationery, inventory, assets and other assigned items.
- Identify shortages, damages, unauthorized usage, incorrect records or other discrepancies.
- Maintain audit checklists, verification records and observation reports.
- Report discrepancies to the Accounts Head and follow up for corrective action.
- Maintain proper documentation and evidence for audit observations and closures.

3. Asset Management
- Maintain the company asset register with asset details, identification numbers, locations and employee/department allocation.
- Ensure proper asset tagging/labeling and verify physical assets periodically.
- Track asset movement, transfer, repair, replacement and disposal.
- Identify missing, damaged or untagged assets and report the same to management.
- Maintain supporting documents related to assets.

4. Infrastructure Management
- Monitor company office/factory infrastructure, including furniture, electrical items, fixtures, equipment and other facility-related assets.
- Maintain records of infrastructure items, installations, repairs, replacements and maintenance.
- Identify infrastructure-related requirements, damages or deficiencies and coordinate for timely resolution.
- Maintain documentation related to infrastructure work, repairs and service activities.

5. AMC & Renewal Management




- Maintain an updated AMC tracker for equipment, electrical systems, facilities, services and other applicable items.
- Track AMC expiry dates and ensure timely follow-up for renewal.
- Coordinate with vendors and concerned departments for AMC renewal, quotations, agreements, invoices and related documentation.
- Maintain complete AMC records and renewal documents.
- Escalate upcoming expiries and pending renewals to the Accounts Head/Management.

6. Coordination & Follow-up
- Coordinate with Accounts, Admin, Maintenance, Stores and vendors for resolution of identified issues.
- Follow up on pending corrective actions, repairs, asset-related issues and AMC renewals.
- Ensure proper closure and documentation of all assigned observations and actions.

7. MIS & Reporting
- Prepare regular audit, asset, infrastructure and AMC reports.
- Maintain trackers for assets, infrastructure issues, AMC expiry/renewal and audit observations.
- Provide timely updates and reports to the Accounts Head.
- Ensure all records and documents are updated and properly maintained.

Required Skills
- Basic knowledge of MS Excel and documentation.
- Understanding of basic accounting documents, bills, vouchers and expense records.
- Good understanding of audit, physical verification, asset management and inventory checking.
- Knowledge of asset tagging, infrastructure documentation and AMC tracking.
- Solid attention to detail and observation skills.
- Good documentation, communication and reporting skills.
- Strong follow-up and coordination skills.
- Proactive approach with the ability to identify discrepancies and escalate issues on time.

Qualification

B.Com / BBA / M.Com / MBA Finance or equivalent.

Candidates with experience in Accounts, Audit, Administration, Inventory, Asset Management, Infrastructure Management or AMC Coordination will be preferred.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Paid sick time
- Provident Fund

Work Location: In person

📌 Accounts Executive – Audit & Administration (Umargam)
🏢 Western Rubbers India
📍 Umargam