ACCOUNTS ASSISTANT (KSA Operations)

Department: Accounts – KSA Operations

Experience: 1–2 Years

Location: Erattupetta ,Kottayam

JOB SUMMARY

We are looking for a detail-oriented and responsible Accounts Executive to handle day-to-day accounting activities and support the financial operations of our KSA projects and maintenance activities. The candidate will be responsible for invoice preparation, payment follow-up, transaction verification, petty cash, debtor management, VAT-related activities, and coordination with clients, suppliers, and internal departments.

Key Responsibilities

- Prepare and send payment reminders for payments due the following day.
- Record and maintain payments, receipts, and expense entries accurately.
- Follow up with clients for outstanding payments through email and phone calls from 10:30 AM GST onwards.
- Obtain confirmation from clients regarding receipt of invoices.
- Process utility payments after verification and approval from the BDM.
- Provide finance clearance to various departments.
- Verify financial transactions every two days and ensure proper documentation.
- Manage and maintain petty cash.
- Maintain and update the Accounts Module.
- Obtain the required approval before closing the Accounts Module.
- Prepare and submit client invoices.




- Follow up on payments related to project and maintenance orders/invoices.
- Ensure PPM invoices are submitted according to the applicable PPM period.
- Prepare the debtors list every Saturday along with a detailed report, including PPM validity.
- Monitor outstanding payments and highlight payments pending for more than 30 days to management.
- Prepare supplier cheque on time and share the required copies with the concerned team/client.
- Check and verify project cost sheets.
- Ensure invoices are prepared and submitted according to the project plan and billing schedule.
- Assist with VAT submission and related documentation.
- Maintain proper records of invoices, payments, receipts, expenses, collections, and supporting documents.
- Coordinate with clients, suppliers, BDM, project teams, and management regarding financial matters.
- Perform other accounting and finance-related duties assigned by management.

Candidate Requirements

- M.com Graduates required
- 1–2 years of relevant experience in Accounts/Finance.
- Positive knowledge of invoice preparation, accounts receivable, payment follow-up, receipts, expenses, and petty cash.
- Basic understanding of VAT and accounting procedures.
- Good working knowledge of MS Excel and accounting software.
- Strong communication and follow-up skills.

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