Job ResponsibilitiesWe are looking for a responsible and computer-savvy Back Office Executive to handle billing, tender-related work, Excel data management and general office coordination.

The key responsibilities will include:

- Preparing sales invoices and maintaining billing records.
- Entering and maintaining purchase, sales and stock-related data.
- Checking and monitoring Government, GeM and institutional tenders.
- Reviewing tender documents and identifying important requirements such as quantity, closing date, eligibility, EMD, PBG, delivery period and required documents.
- Maintaining tender details and deadlines in Excel.
- Preparing quotations, comparative statements and other tender-related documents.
- Maintaining Excel sheets for orders, quotations, pending supplies, payments and other business records.
- Handling day-to-day email communication with customers, suppliers and institutions.
- Preparing and sending skilled emails and quotations.
- Coordinating with suppliers regarding availability, rates, delivery and pending orders.
- Maintaining proper digital and physical records of bills, purchase orders, tenders and correspondence.




- Supporting day-to-day back-office operations of the pharmaceutical distribution business.
- Required SkillsGood working knowledge of MS Excel is essential.
- Knowledge of VLOOKUP/XLOOKUP, SUMIF, Filters, Sorting, Pivot Tables and basic Excel formulas will be preferred.
- Good knowledge of MS Word, PDF and email communication.
- Good written and spoken English communication.
- Ability to understand tender documents and extract important information.
- Good typing speed and attention to detail.
- Ability to manage multiple tasks and meet deadlines.
- Responsible, organized and willing to learn.
- Preferred CandidateGraduate – B.Com / BBA / Any Graduate preferred.
- Candidates with experience in pharmaceutical, medical, hospital, government tender, GeM, billing or back-office work will be preferred.
- Female candidates looking for a stable full-time back-office position are encouraged to apply.

ImportantCandidates must have good practical knowledge of Excel and basic English email drafting.

The role is primarily office-based back-office work involving billing, tender checking, Excel management, documentation and coordination.

- Job Location: Pune

📌 Back Office Executive (Pune)
🏢 Shri Vinayak Pharma
📍 Pune