Role Overview

We are looking for an active, confident, punctual, proactive, and highly organized Personal Secretary to the CEO who can manage the CEO's day-to-day schedule, coordinate with internal teams, clients, and stakeholders, and ensure seamless execution of business priorities.

The ideal candidate should hold a Master's Degree in Mass Communication, Journalism, or a relevant field and possess excellent communication, coordination, multitasking, and organizational skills.

The candidate should be comfortable working in a fast-paced advertising environment, handling multiple priorities, maintaining confidentiality, taking ownership of responsibilities, and adapting quickly to changing business requirements.

This role requires high energy, professionalism, flexibility, strong communication skills, and a long-term commitment to the organization.

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Key Responsibilities

- Manage the CEO's calendar, meetings, travel, appointments, and daily schedule.
- Coordinate with internal teams, clients, vendors, and external stakeholders.
- Act as a communication bridge between the CEO and internal/external stakeholders.
- Prepare MOMs, reports, presentations, quotations, and business documents.
- Track ongoing projects, pending tasks, follow-ups, and deadlines.
- Ensure timely follow-up with respective teams on tasks assigned by the CEO.
- Assist the CEO in organizing meetings and maintaining daily priorities.
- Handle confidential business and personal information with complete discretion.




- Manage multiple tasks and priorities efficiently in a fast-paced setting.
- Take proactive ownership of tasks without requiring constant supervision.
- Support the CEO in day-to-day business coordination and administrative requirements.
- Maintain professional communication with clients, teams, and senior stakeholders.
- Be flexible with responsibilities and working hours based on business requirements.
- Accept constructive feedback positively and continuously improve performance.

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Candidate Requirements

- 2–5 years of experience as a Personal Secretary, Executive Assistant, Personal Assistant, or Executive Coordinator.
- Master's Degree in Mass Communication, Journalism, or a relevant field is mandatory.
- Female candidates preferred.
- Must be active, confident, punctual, proactive, and presentable.
- Excellent verbal and written communication skills.
- Strong coordination, interpersonal, and multitasking skills.
- Strong organizational and time-management abilities.
- Excellent proficiency in MS Office, Excel, PowerPoint, and Google Workspace.
- Strong follow-up and task-management skills.
- Ability to work under pressure and manage multiple priorities simultaneously.
- Ability to maintain complete confidentiality.
- Should be comfortable communicating with senior management, clients, and external stakeholders.
- Prior experience in Advertising, Events, Marketing, Media, or BTL will be preferred.
- Candidates looking for a long-term career opportunity are preferred.

📌 Personal Assistant (Ahmedabad)
🏢 JK EVENTS AND ADVERTISING
📍 Ahmedabad