Job Description Experience Required: 5-7 Years Employment
n Overview of the Role:
n We are looking for a dynamic and highly organized Executive Assistant (EA) to provide comprehensive administrative and coordination support to senior leadership in a corporate environment. The ideal candidate should possess excellent communication, stakeholder management, scheduling, and coordination skills, along with the ability to handle confidential information with professionalism and maturity.
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n Key Responsibilities:
n Calendar & Meeting Management
n n Manage and coordinate calendars, meetings, appointments, and travel schedules for senior leadership.
n Organize internal and external meetings, leadership reviews, and stakeholder discussions.
n Prepare meeting agendas, MOMs (Minutes of Meeting), and follow-up action trackers.
n Coordinate conference calls, virtual meetings, and leadership visits.
n n Travel & Logistics Coordination
n n Manage domestic and international travel arrangements including flights, hotels, transportation, and itineraries.
n Coordinate travel-related documentation, reimbursements, and approvals.
n Ensure smooth logistics management for leadership travel and events.
n n Stakeholder Coordination
n n Act as a point of contact between leadership and internal/external stakeholders.
n Coordinate with cross-functional teams for business updates, reports, and action items.
n Maintain effective communication and ensure timely follow-ups on pending tasks.
n Administrative Support




n Prepare presentations, reports, dashboards, and business documents.
n Manage expense statements, invoices, and administrative records.
n Support leadership in day-to-day operational and administrative activities.
n Handle confidential and sensitive information with discretion.
n Event & Engagement Coordination
n Assist in organizing leadership meetings, town halls, team events, and engagement initiatives.
n Coordinate venue bookings, communication, and event logistics.
n n Required Skills & Competencies
n n Excellent verbal and written communication skills.
n Strong organizational and multitasking abilities.
n Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
n Robust stakeholder management and coordination skills.
n Ability to work under pressure and manage priorities effectively.
n High level of professionalism, maturity, and confidentiality.
n Comfortable working with Individuals based across various states
n Exhibits a growth mindset with willingness to learn and take on responsibilities beyond the defined scope of role
n Proactive and solution-oriented approach
n Strong ownership and accountability
n n Preferred Qualifications
n n Graduate/Postgraduate in any discipline.
n 5–7 years of experience as an Executive Assistant, Coordinator, or Administrative Executive in a corporate environment.
n Experience supporting senior leadership or business heads preferred.
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📌 Executive Assistant (Faridabad)
🏢 Incedo
📍 Faridabad