Vendor and Contractor Audit Software

Facilities Property Audit Software

Vendor and Contractor Audit Software for Accountable Facility Services

Run structured vendor and contractor audits across maintenance providers, cleaning teams, security agencies, technical contractors, project vendors, and facility-service partners. Verify documentation, inspect onsite work, score service quality, assign corrective actions, and track every vendor issue through closure.

Verified contractor observations Standardized vendor scoring Corrective-action tracking

Vendor and Contractor Performance Overview Compliance, service quality, and closure visibility

Live

Vendor Compliance Score 91% Across 18 vendors Vendors Reviewed 18 7 service categories Open Corrective Actions 8 3 need attention

Performance by audit area This month

Documentation compliance 93%

Site safety practices 89%

Service quality 92%

SLA performance 88%

Action closure 86%

AI Recurring vendor-performance gap Two maintenance contractors showed repeated delays in submitting service reports and closure evidence.

Review

Vendor and Contractor Audit Software A Clearer Way to Monitor Every Facility Service Partner

Taqtics connects vendor audit templates, contractor documentation, onsite observations, service-quality scoring, SLA reviews, safety findings, reports, approvals, and corrective actions across every property, contract, service category, and responsible team.

01 Standardize vendor reviews Use consistent questions, service standards, document requirements, safety expectations, SLA criteria, scoring rules, and evidence requirements. 02 Verify actual contractor performance Capture the property, vendor, contract, work area, service activity, inspection time, photographs, comments, documents, and responsible personnel. 03 Close vendor issues faster Assign findings to vendors, contract managers, facility teams, procurement, maintenance, or safety teams and verify each action before closure.

Manual Vendor Audit Gaps

Where Manual Vendor and Contractor Audits Break Down

Select a common vendor-management gap to see why spreadsheets, emails, paper documents, and disconnected site observations make contractor performance difficult to verify.

Document compliance Required contractor documents are missing or expired

Insurance, licences, permits, training records, certificates, employee details, risk assessments, and service reports may be stored across different systems.

Service evidence Managers cannot confirm whether work was completed correctly

Vendor reports may show a task as completed without photographs, location details, timestamps, service readings, work descriptions, or supervisor verification.

Performance evaluation Different teams evaluate the same vendor differently

Without defined service standards, SLA criteria, quality expectations, and scoring rules, vendor results vary across properties and reviewers.

Accountability Contractor findings remain open without transparent follow-up

When actions are managed through calls or email, ownership, deadlines, vendor responses, supporting evidence, approvals, and escalations become difficult to manage.

Vendor Audit Coverage

What a Vendor and Contractor Audit Should Cover

Move through five audit areas to verify documentation, workforce readiness, onsite safety, service quality, contractual performance, and corrective-action closure.

01 01 Vendor documentation and approval 02 02 Workforce and site access 03 03 Safety and work practices 04 04 Service quality and SLA 05 05 Corrective actions and review Coverage area 01 Confirm That Every Vendor Is Properly Approved

Review company approvals, compliance records, required documents, expiry dates, and authorised service scope.

Company documentation Review company registration, licences, insurance, tax records, agreements, contact details, approved scope, and vendor status. Compliance records Verify permits, certificates, risk assessments, method statements, training records, employee documents, and expiry dates. Coverage area 02 Verify Who Is Working at the Property

Confirm that every contractor worker is approved, competent, inducted, and authorised to access the required work areas.





Workforce verification Check worker identification, approved personnel lists, qualifications, competency records, inductions, and training. Site-access controls Review visitor registration, security approval, work permits, access cards, restricted-area permissions, attendance, and entry or exit records. Coverage area 03 Confirm That Contractors Follow Site-Safety Requirements

Inspect worksite controls, PPE, tools, supervision, temporary protection, and compliance with approved work methods.

Safety controls Inspect PPE use, barricading, warning signs, tool condition, electrical safety, work-at-height controls, housekeeping, and emergency readiness. Work execution Review method-statement compliance, supervision, safe work practices, equipment use, material handling, and temporary controls. Coverage area 04 Measure Whether the Vendor Delivers the Required Standard

Review workmanship, completed service quality, response times, attendance, deliverables, and contractual performance.

Service quality Inspect completed work, workmanship, cleaning quality, repair condition, response quality, materials used, and occupant impact. SLA and contract performance Review response time, completion time, attendance, missed visits, repeat failures, service frequency, deliverables, and contractual requirements. Coverage area 05 Turn Vendor Findings Into Accountable Improvement

Track corrective actions, evidence, improvement plans, contract-manager approval, and repeat vendor-performance failures.

Corrective follow-up Track rework, document submission, retraining, repair, replacement, deadline, escalation, and closure evidence. Performance review Monitor vendor score, repeat findings, contract-manager approval, improvement plans, warnings, suspension, and renewal decisions.

How It Works

How Taqtics Digitizes Vendor and Contractor Audits

Set vendor standards once, schedule reviews by property and service category, verify onsite performance, score every contractor consistently, and track findings through closure.

01 Configure Create Vendor and Contractor Audit Templates Build sections for documentation, workforce, access, safety, work quality, SLA performance, service records, and corrective actions. 02 Standardize Set Compliance, Scoring, and Evidence Rules Define document requirements, expiry controls, safety standards, SLA criteria, scoring rules, photographs, and escalation conditions. 03 Assign Schedule Audits by Property and Vendor Assign reviews by property, contract, service category, vendor, work area, responsible manager, frequency, and deadline. 04 Inspect Complete Vendor Audits on Mobile Capture vendor details, workforce information, documents, photographs, comments, work quality, SLA findings, and evidence. 05 Resolve Assign Vendor Actions and Verify Closure Route findings to vendors and internal owners, set priorities and deadlines, review rework or documents, and approve closure.

Audit Reliability

Make Every Vendor Finding Easier to Verify

Verify the vendor, property, contract, work area, service activity, inspection time, evidence, score, responsible owner, and closure status behind every observation.

Vendor and Contractor Audit

ABC Facility Services Vendor and Work Area Verified

Business Tower A Level 5 Plant Room HVAC Maintenance 10:24 AM

Vendor Compliance Score 91% Completion 43%

Audit in progress complete all required checks

1.0 Documentation, Safety, and Work Quality 3/8 answered Score: 91%

Q1

Critical

Are the vendors licences and insurance documents valid

Compliant Non-compliant N/A

Q2

Are assigned workers approved and properly identified

Compliant Non-compliant N/A

Q3

Has the team completed site induction and required training

Save Draft Submit

Validated observations

Confirm which vendor, contract,



and work area were reviewed and preserve the evidence supporting every finding.

- Property, vendor, contract, service category, and work-area context
- Timestamped inspection with auditor, supervisor, and vendor-personnel details
- Photographs, service evidence, work records, and structured comments
- Licences, insurance, certificates, permits, and supporting documents

Standardized scoring Apply consistent vendor-performance standards, compliance classifications, and scoring rules across properties and reviewers.
- Service-specific inspection instructions and vendor-performance standards
- Compliant, Non-compliant, and N/A answer rules
- Critical, major, and minor vendor-compliance classifications
- Weighted scoring with automatic vendor-compliance calculation

Corrective actions Assign vendor findings and track rework, documentation, retraining, or repairs through evidence-backed closure.
- Owners, priorities, deadlines, and overdue escalations
- Routing to vendors, facility teams, procurement, safety, or contract managers
- Rework, document submission, retraining, repair, or replacement requirements
- Closure evidence, internal approval, and reopening when standards remain unmet

Connect vendor audits with so contractor findings are not left unresolved.

Reports and AI Insights

Vendor Reports That Show Where Service Performance Is Declining

Turn audit data into visibility across vendors, properties, contracts, service categories, documentation, SLA performance, safety findings, quality scores, and corrective-action closure.

01 Compare vendor compliance across properties and service categories

02 Identify repeated safety, quality, and documentation failures

03 Track open, overdue, and completed vendor actions

04 Find contractors and contracts requiring management attention

View all report insights + Vendor Performance Report Vendor, contract, SLA, and closure visibility

Updated

Vendor Compliance Score 91% Across 18 vendors Open Corrective Actions 8 3 require attention Action Closure Rate 86% 37 actions closed

Performance by audit area This month

Documentation 93

Workforce and access 90

Safety practices 89

Service quality 92

SLA performance 88

Vendor-action status 43 total

86%

37 Closed 4 Open 2 Overdue

AI

High

Recommended focus Review repeated service-report delays and incomplete closure evidence from two maintenance contractors.

Checklist Library

Start With a Ready-to-Use Vendor and Contractor Audit Checklist

Use structured checklist templates to define vendor documents, workforce requirements, safety controls, service-quality standards, SLA criteria, evidence rules, scoring, and corrective actions.

Case Studies

See How Multi-Location Teams Improve Audit Execution

Explore how operational teams use Taqtics to standardize audits, strengthen compliance, track corrective actions, and improve visibility across locations.

Related Facilities Audits

Continue With Other Property Audit Workflows

Explore related inspections for preventive maintenance, property condition, asset condition, and safety.

FAQs

Vendor and Contractor Audit Software Questions

What is vendor and contractor audit software + What should a vendor and contractor audit include + Can audits be assigned by property, vendor, and service category + Can vendor licences, insurance, and certificates be tracked + Can contractor workforce and site-access compliance be checked + Can onsite safety and PPE use be audited + Can vendor SLA and service quality be scored + Can failed vendor checks create corrective actions automatically + Can closure evidence be reviewed before approval + Can Taqtics identify recurring vendor-performance gaps +

Vendor and Contractor Audit Software

Make Every Vendor Audit Reliable and Actionable

Digitize vendor reviews, verify contractor compliance, measure onsite service quality, assign accountable corrective actions, and improve service-provider performance across every property.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Vendor and Contractor Audit Software (Bengaluru)
🏢 Taqtics
📍 Bengaluru