Job Description Executive Assistant to Founder
n Location: Khar West, Mumbai
n Working Hours: Full-time, Office-based (UK timings: 12:30 PM – 9 PM IST)
n Experience: 4–6 years
n Salary: INR 4 LPA
n About My Digital Shelf
n My Digital Shelf is a global B2B platform serving the FMCG and retail industry through high-impact conferences, executive dinners, and media platforms across the UK, USA, UAE and Europe.
n We work with senior leaders across CPG brands, retailers, and solution providers to shape the future of connected commerce, data and AI.
n As we scale internationally, we are looking for a highly organised, proactive Executive Assistant to support the Founder directly.
n The Role
n This is a high-trust, high-visibility role working closely with the Founder.
n You will act as the Founder's operational right hand — managing priorities, protecting time, ensuring follow-ups are executed, and helping keep strategic initiatives moving.
n You will work alongside the Head of Operations, but your primary responsibility is to support the Founder's effectiveness, focus, and execution.
n Key Responsibilities
n Calendar & Time Management
n • Manage complex calendars across UK, US, and India time zones
n • Prioritise meetings and protect focus time
n • Coordinate internal and external stakeholder scheduling
n Inbox & Communication
n • Draft and manage key emails on behalf of the Founder
n • Filter inbound communication and flag priority items
n • Ensure timely follow-ups
n Founder Project Support
n • Track strategic initiatives and ensure accountability




n • Prepare briefing notes ahead of meetings
n • Create presentations, reports, and research summaries
n • Support investor/sponsor-facing documentation
n Travel & Logistics
n • Coordinate domestic and international travel
n • Prepare detailed itineraries and documentation
n Operational Coordination
n • Act as bridge between Founder and Head of Operations
n • Track deadlines and ensure commitments are delivered
n • Maintain internal dashboards or trackers
n Administrative Management
n • Expense tracking and approvals
n • Contract/invoice coordination where required
n • Organise documentation and digital filing systems
n What We're Looking For
n • 4+ years of experience supporting a Founder, CEO or senior leader
n • Experience working in a fast-paced or entrepreneurial environment
n • Exceptional written and verbal communication skills
n • Strong organisational and prioritisation capability
n • High discretion and professional maturity
n • Systems-driven and detail-oriented
n • Proficiency in Google Workspace, Excel/Sheets and collaboration tools
n • Comfortable working UK hours
n Preferred:
n • Exposure to events, consulting, media, retail or FMCG industries
n • Experience coordinating international stakeholders
n Why Join
n • Work directly with an international founder
n • Exposure to global FMCG and retail leaders
n • High-growth entrepreneurial setting
n n Opportunity to evolve into a strategic operations or Chief of Staff-style role
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📌 Executive Assistant (Raigarh)
🏢 My Digital Shelf
📍 Raigarh