Job Description Roles & Responsibilities:
n • First point of contact: Greeting visitors, and clients as they enter the office or call.
n • Communication hub: Handling incoming and outgoing calls, emails, and messages.
n • Administrative support: Assisting with clerical duties to help keep the office organized
n and running smoothly.
n • Greeting and welcoming visitors: Ensure visitors feel welcomed and guide them to the
n appropriate person or department.
n • Answering phone calls: Respond promptly and professionally, directing calls or taking
n messages.
n • Handling mail and deliveries: Receive, sort, and distribute incoming mail and
n packages.
n • Maintaining the reception area: Keep the front desk and waiting area tidy and
n presentable.
n • Providing information: Offer basic information about the company, its services, and
n facilities, if required
n • Data entry and record keeping: Maintain records of visitors, calls, and other relevant




n data.
n • Coordinating with other departments: Communicate and collaborate with various
n teams to assist in smooth operations.
n • Security duties: Monitor visitor access and ensure security protocols are followed.
n • Performing other administrative tasks: Such as filing, photocopying, or ordering office
n supplies.
n • Monitor: office, cafeteria, conference rooms and other part of office cleaning, supervise
n office boys.
n • Travel arrangement- Flight ticket, taxi/cab booking on demand
n • Accommodation- Hotel and stay arrangement for guest, current joining, or existing
n employees for both offices.
n • Monthly office requirement: Handle independently arrangement of monthly office
n requirement like- stationary, tea/coffee, milk etc.

📌 Front Office Receptionist (Gurugram)
🏢 Sweco
📍 Gurugram