We are looking for a responsible, organized, and detail-oriented Office Administrator to support the day-to-day administrative and commercial activities of our railway engineering company. The ideal candidate should have practical experience in e-tendering, quotations, purchase orders, correspondence, documentation, and general office administration.

Role & responsibilities

- Handle e-tendering activities on relevant government/railway e-procurement portals, including tender searching, downloading tender documents, preparing submissions, and maintaining tender records.
- Prepare and submit quotations, commercial offers, estimates, and tender-related documents as required.
- Prepare and process Purchase Orders (POs), Work Orders, invoices, and other commercial documents.
- Draft and format official letters, emails, applications, notices, and other business correspondence.
- Maintain and organize physical and digital office files, records, documents, and registers.
- Maintain proper records of tenders, quotations, purchase orders, invoices, contracts, and correspondence.
- Coordinate with vendors, suppliers, clients, contractors, and internal departments for documentation and follow-ups.
- Assist management with day-to-day office administration and documentation work.
- Prepare basic reports, statements, Excel sheets,



and other office documents.
- Monitor significant submission dates, tender deadlines, renewal dates, and pending documentation.

Preferred candidate profile

- Diploma / Graduate in any discipline; candidates with a background in Business Administration, Commerce, or a related field will be preferred.
- 1 to 10 years of relevant office administration experience, preferably in engineering, construction, infrastructure, railway, or government-contracting companies.
- Hands-on experience with e-tendering/e-procurement portals is highly desirable.
- Good knowledge of MS Word, MS Excel, email, PDF/document handling, and internet applications.
- Experience in preparing quotations, purchase orders, letters, and official documentation.
- Good written and verbal communication skills.
- Strong organizational skills with attention to detail and the ability to maintain confidential and important records.
- Ability to work independently, manage multiple tasks, and meet deadlines.

Perks and benefits

- Opportunity to work with a growing railway engineering and infrastructure company.
- Professional and supportive work environment.
- Salary commensurate with experience and skills.
- Opportunity for long-term career growth.

📌 Office Assistant and Coordinator (Howrah)
🏢 Shahkali Rail Infra
📍 Howrah