:

HR Executive / HR Generalist

Location: Kolkata

Employment Type: Full time

Experience: 2–5 Years

Job Overview

We are looking for a proactive and hands-on HR Executive / HR Generalist to independently manage day-to-day HR operations and recruitment activities.

The role will involve end-to-end recruitment, employee onboarding, HR documentation, attendance and leave management, payroll coordination, performance tracking, employee relations and HR MIS. The ideal candidate should be comfortable working in a growing organization and building structured HR processes.

Key Responsibilities

Recruitment & Talent Acquisition

- Manage end-to-end recruitment for sales, service, spare parts, tender, telecalling/CRM, accounts, administration and support positions.
- Publish job vacancies on job portals, LinkedIn and other relevant recruitment channels.
- Source, screen and shortlist candidates based on job requirements.
- Conduct initial candidate interviews and coordinate subsequent rounds with departmental heads and management.
- Maintain recruitment trackers covering candidate source, interview status, offer status and expected joining date.
- Follow up with selected candidates until joining and maintain a future candidate database.

HR Operations & Employee Management

- Manage employee joining formalities, documentation, offer letters, appointment letters and induction.
- Maintain accurate employee master data, personal files and reporting structures.
- Monitor employee attendance and leave records.
- Prepare monthly attendance inputs and coordinate with Accounts for payroll processing.
- Coordinate salary, incentive, reimbursement and deduction-related inputs.
- Coordinate PF, ESI and other statutory HR documentation with the concerned consultant/team.
- Track probation periods, confirmation dates,



appraisal schedules and employee performance records.
- Coordinate performance reviews with departmental heads and follow up on agreed actions.

Employee Relations

- Handle routine employee queries and HR-related concerns professionally and confidentially.
- Assist in grievance handling, disciplinary matters and workplace communication.
- Support employee engagement and internal HR initiatives.
- Maintain professional communication with both field and office employees.

HR Policies & Process Development

- Assist management in developing and implementing HR policies, SOPs, forms and processes.
- Create and maintain HR checklists, trackers and basic HR dashboards.
- Identify gaps in existing HR processes and suggest practical improvements.

Exit Management & HR MIS

- Manage employee resignation and exit formalities.
- Coordinate full-and-final settlement and relieving documentation with the concerned teams.
- Conduct exit interviews and maintain exit records.
- Prepare regular HR MIS covering:
- Headcount
- Open vacancies
- Recruitment status
- Recruitment closures
- Attendance
- Attrition
- Probation and confirmation
- Performance review status

Candidate Profile

- Graduate; MBA / PGDM in HR will be preferred.
- 2–5 years of experience in HR Generalist / HR Operations / Recruitment.
- Good understanding of end-to-end recruitment and general HR processes.
- Good communication and interpersonal skills.
- Working knowledge of MS Excel, MS Office and HR documentation.
- Basic knowledge of payroll inputs, PF and ESI.
- Strong coordination and follow-up skills.
- Ability to maintain confidentiality while handling employee information.
- Organized, proactive and comfortable working independently.
- Ability to coordinate effectively with field employees, office staff, departmental heads and management.

📌 HR Executive / HR Generalist (Kolkata)
🏢 RECEX
📍 Kolkata