Executive Assistant to the CEO

Location: Fort, Mumbai

Employment Type: Full-Time

Experience: 3–6 Years

Preferred Age: 24–40 Years

Education: MBA in Finance, Business Administration, Management, or a related field preferred

Reporting To: Founder & CEO

About the Role

We are looking for an energetic, enthusiastic, highly organised, and business-oriented Executive Assistant to the CEO who can work closely with the Founder & CEO and act as a trusted execution partner.

This is more than a traditional Executive Assistant role. The ideal candidate should have strong business understanding, financial acumen, excellent communication skills, and the ability to follow up, analyse information, coordinate with teams, and ensure that important decisions and tasks are executed on time.

We are ideally looking for an MBA with a background in Finance, Business, or Management who is ambitious, proactive, and comfortable working in a fast-paced environment.

Key Responsibilities1. CEO Support & Executive Coordination

- Manage and prioritise the CEO's calendar, meetings, appointments, and daily schedule.
- Prepare meeting agendas, presentations, reports, and briefing notes.
- Maintain a clear follow-up tracker for tasks and decisions assigned by the CEO.
- Ensure important commitments and deadlines are followed through.
- Handle sensitive and confidential information with professionalism.

1. Business Performance & Analysis

- Assist the CEO in tracking business performance, revenue, expenses, targets, and key KPIs.
- Prepare MIS reports, dashboards, presentations, and business summaries.
- Analyse business data and highlight key trends, gaps, and areas requiring attention.
- Support the CEO in financial and operational decision-making.




- Coordinate with Finance, Sales, Operations, HR, Marketing, and other departments to collect relevant business information.

1. Cross-Functional Coordination

- Act as a bridge between the CEO and various departments.
- Follow up with department heads and managers on pending tasks and deliverables.
- Monitor progress against agreed timelines and escalate delays when required.
- Ensure communication from the CEO is clearly understood and implemented.

1. Meeting & Action Management

- Attend important internal and external meetings with the CEO.
- Record key discussions, decisions, and action points.
- Maintain an action tracker and follow up with stakeholders until closure.
- Ensure meeting outcomes are translated into actionable tasks.

1. Strategic & Special Projects

- Assist the CEO with research, business planning, market analysis, and special projects.
- Conduct basic financial/business analysis to support strategic decisions.
- Prepare management presentations and decision-making documents.
- Take ownership of assigned projects and drive them towards completion.

What We Are Looking For
- 3–6 years of relevant experience as an Executive Assistant, Business Analyst, Management Executive, Chief of Staff Associate, or similar role.
- MBA in Finance, Business Administration, Management, or a related field preferred.




- Strong understanding of business operations and financial concepts.
- Excellent communication and interpersonal skills.
- Strong analytical and problem-solving ability.
- Excellent command of MS Excel, PowerPoint, Google Sheets, and other productivity tools.
- Highly organised with strong attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong follow-up and execution skills.
- Mature, professional, and confident personality.
- High energy, enthusiasm, ownership, and a "get things done" attitude.
- Comfortable working directly with senior management and handling confidential information.

Ideal Candidate The ideal candidate is someone who is smart, energetic, ambitious, commercially aware, and proactive—someone who doesn't simply wait for instructions but understands the objective, takes ownership, follows up with the right people, and ensures the work gets completed. Someone who can think like a business professional, work like an operator, and support the CEO like a trusted partner.

Key Competencies

- Business & Financial Acumen
- Analytical Thinking
- Executive Communication
- Ownership & Accountability
- Time Management
- Problem Solving
- Stakeholder Management
- Follow-Up & Execution
- Confidentiality & Professionalism
- High Energy & Positive Attitude

Preferred Candidate Profile: MBA | 28–33 Years | 3–6 Years Experience | Finance/Business Background | Solid Excel & Analytical Skills | Excellent Communication | High Ownership & Energy Pay: From ₹35,000.00 per month

Benefits

- Cell phone reimbursement
- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to CEO (Mumbai)
🏢 VPADEL
📍 Mumbai