Role & responsibilities The Promoter Office Executive will act as a central coordination point for the promoter group of the company. The role is responsible for planning, organizing, and documenting monthly promoter meetings and ensuring effective communication, followups, and preparedness amongst promoters. The ideal candidate shall be responsible for managing schedules, coordinating high level communications, overseeing business engagements, and ensuring seamless execution of administrative functions.

The candidate will play a critical role in supporting the Promoters strategic initiatives and daily operations.

The position requires a high level of discretion, solid communication skills, attention to detail, and the ability to work in an informal yet professional familybusiness environment.

Responsibilities

Accountabilities Key Performance Indicators

Promoter Meeting Coordination: Plan and coordinate monthly promoter meetings, including scheduling, venue/virtual setup, and confirmations. Ensure availability of all promoters and timely communication of meeting

Scheduling accuracy, timeliness,

ability to prioritise effectively

Agenda Planning & Circulation: Draft structured meeting agendas in consultation with promoters. Identify key discussion points,

decisions required, and time allocations.



Circulate agendas in advance.

Timely agenda circulation,

agenda completeness

Strategic Support and Execution -: Assist in processes optimisation,

industry research, and provide analytical support for decision making wherever required

Process optimisation, efficiency improvement and effective decision making

Communication Management -: Serve as the primary liaison between the promoter and stakeholders, including internal teams and external partners. Draft minutes, reports, presentations, and correspondence

Response time, clarity of communication, stakeholder satisfaction

Action Item Tracking & Followups: Maintain a tracker of action points arising from promoter meetings. Follow up with respective promoters or teams for progress and closure.

Action item closure rate

Confidentiality & Compliance -: Handle sensitive business matters with absolute discretion, ensuring confidentiality and compliance with company’s policies

Compliance adherence, security and confidentiality management

Promoter Communication & Liaison: Act as a neutral coordination interface among promoters for meetingrelated communication,

reminders, and clarifications.

Communication effectiveness,

promoter feedback

📌 Executive Assistant (Kolkata)
🏢 Profound Human Resource Development Advisors
📍 Kolkata