Executive Assistant to Business Owner & Politician

Job Title - Executive Assistant (EA)

Location - Bhopal, Madhya Pradesh

Employment Type - Full-Time | On-Site

Reporting To - Director

We are looking for a smart, well-organized, highly trustworthy, and proactive Executive Assistant to provide comprehensive administrative, professional, business, and political support to the principal.

The ideal candidate should be comfortable managing multiple priorities, coordinating with government officials, business associates, political/social contacts, and handling confidential information with complete discretion.

Key Responsibilities

1. Executive & Personal Assistance

- Manage the daily schedule, appointments, meetings, and commitments.
- Coordinate travel, events, meetings, and official programs.
- Prepare daily schedules and reminders.
- Handle calls, messages, emails, and follow-ups on behalf of the principal.
- Maintain confidential personal and professional information.

1. Business Coordination

- Coordinate with clients, vendors, employees, government departments, and business associates.
- Follow up on tenders, contracts, payments, documents, and other business matters.
- Maintain records of important business activities and deadlines.
- Assist in preparing reports, presentations, letters, quotations, and official documents.
- Coordinate with the team responsible for GeM, government tenders, manpower contracts, PF/ESIC, GST, and compliance-related work.

1. Political & Social Coordination

- Coordinate meetings with political, social, community, and public representatives.




- Maintain contact lists of important political and social contacts.
- Coordinate political/social meetings, programs, visits, and events.
- Prepare meeting schedules and briefing notes.
- Manage follow-ups related to commitments, requests, and public programs.
- Assist in coordination with local organizations, committees, workers, and supporters.

1. Communication & Follow-Up

- Draft and manage professional WhatsApp messages, emails, letters, and official communications.
- Track pending tasks and ensure timely follow-up.
- Coordinate between different people and departments to get work completed.
- Maintain a clear daily and weekly task tracker.

1. Office & Documentation

- Maintain physical and digital files.
- Organize documents, agreements, certificates, reports, and records.
- Prepare meeting agendas and minutes when required.
- Ensure important documents are available before meetings and appointments.

Required Skills
- Excellent communication and interpersonal skills.
- Good English and Hindi communication, both written and spoken.
- Robust knowledge of MS Office, Google Workspace, WhatsApp, email, and basic computer operations.
- Excellent organizational and time-management skills.
- Ability to multitask and work under pressure.




- Strong follow-up and coordination skills.
- Qualified personality and good presentation.
- High level of confidentiality, integrity, and loyalty.
- Ability to interact confidently with senior officials, businessmen, political representatives, and the general public.

Preferred Qualifications
- Graduate in any discipline.
- 5 years of experience as an Executive Assistant, Personal Assistant, Business Coordinator, Office Manager, or similar role.
- Experience in government contracting, GeM, tendering, administration, political/social organizations, or public dealing will be an advantage.
- Candidates with strong local networking and coordination abilities will be preferred.

Personal Attributes The candidate should be: Smart | Reliable | Discreet | Well-Mannered | Proactive | Presentable | Responsible | Quick Learner | Good at Follow-Ups

Working Requirements

- Ready to work with flexible timings depending on meetings, events, and official requirements.
- Comfortable with local travel when required.
- Must maintain complete confidentiality regarding business, political, financial, and personal matters.

Salary ₹20,000 – ₹30,000 per month, depending on experience, skills, communication ability, and overall suitability.

Performance incentives may be offered for exceptional performance.

How to Apply

Candidates may send their CV/Resume along with a recent photograph, current location, expected salary, and relevant experience.

Subject: Application for Executive Assistant

Pay: Up to ₹22,000.00 per month

Work Location: In person

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