We’re Hiring | Executive Assistant to Managing Director

UDS Architects LLP is a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.
We are looking for a highly reliable, proactive, and well-organized Executive Assistant to work closely with our Managing Director. The ideal candidate should have excellent follow-up skills, strong communication abilities, and the confidence to coordinate across teams and act as the MD’s voice when required.

Location
One Lodha Place, Lower Parel, Mumbai
Working Days & Timing
Monday–Saturday | 9:30 AM–6:30 PM
Only the 4th Saturday is off.

The business operates 24x7, so the EA must be comfortable remaining reachable by call/WhatsApp outside office hours and on weekends for time-sensitive matters.

Experience
3–6 years of relevant experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior leadership such as an MD, CEO, or Founder.

Key Responsibilities
Manage the MD’s calendar, emails, meetings,



and daily priorities
Delegate tasks and ensure timely follow-ups until closure
Track deadlines, commitments, and deliverables through structured trackers
Draft qualified emails, letters, and internal communications
Coordinate with internal teams, clients, vendors, and external stakeholders
Conduct online research and prepare reports, comparisons, and trackers
Attend meetings, take live notes, and prepare transparent MOMs with action items, owners, and deadlines
Handle business and personal/household coordination for the MD, including travel, appointments, vendors, shopping, dining, and social bookings
Maintain complete confidentiality regarding client information, project costs, vendor rates, internal matters, and the MD’s personal information

Must-Have Skills
Outstanding follow-up and task-tracking skills – non-negotiable
Excellent written and spoken English
Robust organizational a

📌 Executive Assistant Mumbai (India)
🏢 UDS Architects
📍 India