osition: Coordinator

Company: M. Shah & Sons

Location: Hybrid -Shivane and Baner Pune

Department: Operations / Sales Coordination

Reporting To: Management / Department Head

Experience: 0–2 years preferred

Job Purpose The Coordinator will be responsible for coordinating day-to-day activities between customers, sales teams, suppliers, internal departments, and management to ensure smooth execution of orders, projects, quotations, documentation, and customer requirements.

Key Responsibilities

- Coordinate with the sales team, customers, suppliers, and internal departments for day-to-day activities.
- Prepare and maintain quotations, purchase orders, sales orders, invoices, delivery documents, and related records.
- Follow up with suppliers and internal teams regarding product availability, pricing, delivery schedules, and order status.
- Track customer enquiries and ensure timely submission of quotations and commercial/technical documents.
- Maintain an updated sales enquiry, quotation, order, and follow-up tracker.
- Coordinate with the accounts team regarding billing, payment follow-ups, and outstanding payments.
- Coordinate logistics and ensure timely dispatch and delivery of materials.
- Follow up with customers for POs, payment status, delivery confirmation, and required documents.
- Assist the sales team in preparing MIS reports, sales forecasts,



order status reports, and management reports.
- Maintain proper records of customer communications, documents, and correspondence.
- Coordinate meetings, customer visits, product demonstrations, and other business activities.
- Support the management and sales team in tender-related documentation and submission, wherever required.
- Ensure timely follow-up on pending activities and escalate critical issues to the concerned manager.
- Perform other coordination and administrative responsibilities assigned by management.

Required Skills
- Good communication and interpersonal skills.
- Strong follow-up and coordination skills.
- Good knowledge of MS Excel, Word, Outlook/email, and basic reporting.
- Ability to maintain trackers and handle multiple activities simultaneously.
- Valuable documentation and organizational skills.
- Ability to coordinate effectively with customers, vendors, sales teams, and management.
- Attention to detail and ability to work within deadlines.

Qualification
- Graduate in Microbiology/Lifescience.
- 0–5 years of experience in sales coordination, operations coordination, order management, administration, or a similar role preferred.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

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