The Executive Assistant (EA) to the Managing Director provides high-level administrative and strategic support, ensuring the MD’s day-to-day operations run smoothly. This role requires discretion, strong organizational skills, and the ability to handle sensitive information.

Key Responsibilities1. Calendar & Schedule Management
Manage the MD’s calendar, appointments, and meetings
Prioritize schedules based on business needs
Coordinate internal and external meetings
Communication Management
Act as the primary point of contact between the MD and stakeholders
Screen calls, emails, and correspondence
Draft emails, reports, presentations, and official documents
Meeting Coordination
Prepare agendas, presentations, and briefing notes
Take minutes of meetings (MoM) and track action items
Follow up with teams on pending tasks
Travel & Logistics
Arrange domestic and international travel
Manage itineraries, accommodation, and transport
Handle expense reports and reimbursements
Confidential & Administrative Support
Handle sensitive and confidential information with discretion
Maintain key files, documents, and records
Support in preparing business reports and MIS
Coordination & Liaison




Coordinate with department heads and external partners
Ensure smooth communication across teams
Assist in project tracking and execution
Office & Event Management
Assist in organizing board meetings, events, and conferences
Ensure all arrangements are handled efficiently

Required Skills
Excellent communication (written & verbal)
Solid organizational and time management skills
High level of confidentiality and professionalism
Proficiency in MS Office (Excel, PowerPoint, Word)
Ability to multitask and work under pressure
Strong attention to detail

Qualifications
Bachelor’s degree (MBA or relevant field preferred)
2–8 years of experience as an Executive Assistant or similar role

Key Performance Indicators (KPIs)
Efficiency in managing MD’s schedule
Timely completion of assigned tasks
Quality of communication and documentation
Coordination effectiveness across teams

Job Type: Full time

Pay: ₹15,042.86 - ₹25,000.00 per month

Perks:
Cell phone reimbursement
Commuter assistance
Internet reimbursement
Provident Fund

Work Location: In person

📌 Executive Assistant To Managing Director Bhubaneswar
🏢 Gugnani Autocars
📍 Bhubaneswar