A. Site Procurement

- Receive material requisitions from the Site, Planning, Civil, QA/QC, Plant & Machinery and other departments.
- Verify the requirement, specification, quantity and delivery schedule before initiating procurement.
- Arrange timely procurement of construction materials as per project requirements.
- Source materials from approved and reliable vendors.
- Obtain quotations from multiple vendors and prepare comparative statements.
- Negotiate rates, payment terms, transportation charges and delivery schedules.
- Process Purchase Orders / Work Orders after obtaining the required approvals.
- Follow up with vendors for timely dispatch and delivery of materials to site.
- Coordinate with vendors and transporters for material movement.

B. Construction Material Procurement

Manage procurement of materials such as:

- Cement, steel and reinforcement materials
- Aggregates, sand, GSB, WMM and other road construction materials
- Bitumen and bituminous products
- Concrete / RMC-related materials
- Pipes, drainage and culvert materials
- Paver blocks and allied materials
- Construction chemicals and admixtures
- Electrical and plumbing materials
- Safety items and PPE
- Welding and fabrication consumables
- Tools, hardware and general consumables
- Office and site-related consumables

C. Vendor Management

- Identify and develop new vendors in and around the project location.
- Maintain an updated vendor database.
- Evaluate vendors based on quality, price, delivery performance and service.
- Coordinate with vendors regarding shortages, quality issues, delayed supplies and replacements.
- Maintain qualified relationships with suppliers and service providers.
- Assist in vendor performance evaluation and approval.

D. Material Delivery & Coordination





- Coordinate with the Store Department regarding incoming materials.
- Ensure that materials are delivered as per the approved quantity and specification.
- Track pending Purchase Orders and material deliveries.
- Coordinate with the Store / QA-QC team for inspection and acceptance of materials.
- Follow up on rejected, damaged or short-supplied materials.
- Ensure proper documentation of delivery challans, invoices and other procurement documents.

E. Cost Control

- Obtain competitive quotations and ensure cost-effective procurement.
- Negotiate with suppliers to achieve optimum rates.
- Monitor purchase prices against approved budgets and previous purchase rates.
- Avoid unnecessary emergency purchases through proper planning and advance procurement.
- Identify opportunities for cost saving without compromising quality.
- Report significant price variations to the concerned authority.

F. Documentation & MIS

- Maintain Purchase Requisition, Quotation, Comparative Statement, Purchase Order and Vendor records.
- Maintain a tracker for pending and completed procurement.
- Prepare daily / weekly / monthly procurement reports.
- Maintain records of material rates and vendor quotations.
- Track purchase commitments and outstanding orders.
- Submit invoices and supporting documents to Accounts for payment processing.
- Ensure all procurement documents are properly filed and traceable.

G. Coordination with Project Team

- Coordinate closely with Project Manager, Construction Manager, Planning Engineer, Store In-Charge, QA/QC Engineer, Plant & Machinery and Accounts Department.
- Understand the project execution schedule and arrange materials accordingly.
- Participate in procurement planning meetings.
- Highlight critical material requirements and possible supply delays in advance.
- Ensure procurement activities support uninterrupted project execution.

📌 Purchase Officer (Raigad)
🏢 Pragati Infra
📍 Raigad