Role & responsibilities

Executive Office & Agenda Management

- Ensure that the Office of the C-level executives and the executive office is adequately maintained and well-organized.
- Maintain and manage the agenda of the C-level executives, including planning and scheduling appointments, meetings, and conferences.
- Prioritize and coordinate meeting requests, resolve scheduling conflicts, and optimize time utilization for senior leadership.

Correspondence & Communication

- Handle and prioritize all correspondence including couriers, phone calls, and emails (drafting/responding where needed).
- Manage confidential documents and correspondence with utmost integrity and discretion.

Travel & Expense Management

- Coordinate C-level executives travel and travel-related bookings (flights, hotels, transport, itineraries).
- Process C-level executives claims/reimbursements in coordination with Finance, ensuring compliance with policies and timelines.

Records, Attendance & Office Supplies

- Maintain accurate records and files (both physical and electronic) for the Executive Office.
- Maintain C-level executives leave and attendance records.
- Monitor office supplies of the Executive Office and ensure they are adequately stocked at all times.

General Administrative Support





- Provide ad-hoc administrative support to the C-level executives as required, including preparation of presentations, reports, and meeting materials.
- Act as a qualified point of contact for internal and external stakeholders interacting with the Executive Office.

Desired Candidate Profile

- Education: Graduate in any discipline; additional certification in office administration, business administration, or related field is a plus.
- Experience: Proven experience as an Executive Secretary / Executive Assistant to Senior Management (CEO/CXO level preferred).
- Communication: Outstanding written and verbal communication skills in English.
- Languages: Proficiency in English, Hindi and Marathi is preferable.
- Technical Skills: Proficient in MS Excel, Word, and PowerPoint.
- Core Competencies:
- Excellent time management and organizational skills.
- Ability to multitask and handle multiple responsibilities/priorities effectively.
- High level of integrity, confidentiality, and professionalism.
- Service-oriented mindset with strong interpersonal skills.

Preferred candidate profile

Any Graduate with a pleasing personality.

📌 Executive Assistant (Mumbai)
🏢 Aptech
📍 Mumbai