Manager Documentation and Reporting

Breakthrough is seeking a dynamic and detail-oriented Manager Documentation and Reporting to lead programme documentation, knowledge management, and donor reporting for its Haryana programme, based in Delhi with frequent travelling to Haryana. The role is responsible for translating programme evidence, field experiences, and data into compelling narratives that demonstrate impact, strengthen donor engagement, support programme learning, and contribute to organisational knowledge.

The Manager will work closely with Programme, Research Evaluation (RE), Communications, Resource Mobilisation, Media and Leadership teams to ensure timely, high-quality documentation of programme outcomes, innovations, and learnings. The position reports to the State Programme Lead Haryana.

Key Responsibilities

- Programme Reporting and Donor Communication: Lead the drafting of monthly, quarterly, half-yearly and annual programme reports, aligned with donor commitments, outcome frameworks and reporting timelines
- Translate quantitative and qualitative programme data into outcome-oriented narratives demonstrating programme impact
- Prepare donor updates, presentations, review decks, briefing notes and internal programme briefs
- Manage all donor-related queries and maintain updated records of donor commitments and deliverables
- Support the development of concept notes, proposals, collaboration letters and partnership documents for engagement with government stakeholders and institutional partners
- Undertake periodic field visits to verify data, assess systems, and ground documentation in lived programme realities

Knowledge Management and Storytelling

- Knowledge Management and Storytelling: Develop high-quality knowledge products including change stories, case studies, success stories, field observation reports and process documentation
- Create district and state-level journey documents,



story booklets and programme briefs in collaboration with the State Lead
- Plan and coordinate regular field visits to capture change stories, community voices and photographic and video evidence for donor reporting
- Maintain an updated repository of high-resolution photos and videos relevant to programme documentation
- Contribute content for newsletters, annual reports, social media, campaign communication, event documentation and communication materials
- Prepare scripts, speeches, talking points, event summaries and programme highlights for internal and external audiences

Programme Analysis and Evidence Generation

- Programme Analysis and Evidence Generation: Work with MIS and programme teams to interpret data findings and present them in accessible, visually engaging formats for internal and donor audiences
- Identify patterns, document learnings, best practices and challenges to strengthen institutional knowledge
- Maintain organised, accurate filing systems for all programme documentation, reports and risk management records

Stakeholder and Government Engagement Documentation

- Stakeholder and Government Engagement Documentation: Develop briefing documents, background notes and presentations for meetings with donors, government departments and institutional partners
- Document key outcomes, commitments and learnings from stakeholder consultations, government meetings, workshops and programme events
- Showcase programme achievements, partnerships through strategic documentation

Capacity Building and Cross-functional Coordination

- Capacity Building and Cross-functional Coordination:



Build the capacity of programme and field teams on documentation, report writing, storytelling, qualitative data collection and reporting standards
- Develop reporting templates, documentation guidelines and quality assurance mechanisms
- Coordinate with Programme, ME, Communications and Resource Mobilisation teams to ensure timely collection and validation of programme information
- Support a culture of documentation, learning and evidence generation across teams
- Manage multiple reporting timelines and ensure timely submission of high-quality deliverables

Specific Knowledge, Skill Experience Required:

- Master's degree in Social Work, Development Studies, Communications, English or any other relevant discipline;
- Minimum 5-7 years of experience in programme documentation, donor reporting, knowledge management or development communication;
- Demonstrated experience in preparing donor reports, programme documentation and knowledge products for institutional and corporate donors;
- Experience working on gender, adolescent empowerment, education, governance or community development programmes will be preferred;
- Excellent writing, editing and storytelling skills with the ability to communicate complex programme outcomes effectively;
- Strong analytical skills with the ability to interpret programme data and translate evidence into meaningful narratives;
- Robust coordination, facilitation and stakeholder management skills;
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Canva will be an added advantage;
- High attention to detail, accuracy, creativity and commitment to quality.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Manager - Documentation and Reporting (New Delhi)
🏢 Breakthrough India
📍 New Delhi