Ground Manager

As an On-Ground Manager, you will be the face of Sri Jayendra Saraswathy Vidyalaya School when interacting with colleges, faculty, students, vendors, photographers, and event partners.

You will be responsible for building and maintaining college relationships, coordinating college activities and events, supporting the admissions team with lead follow-ups, and managing photo/video shoots and live event coverage.

The ideal candidate should be confident, well-presented, organised, proactive, and comfortable taking ownership of tasks independently.

Key Responsibilities1. College Partnerships & Relationship Management

- Build and maintain strong relationships with colleges, universities, faculty members, placement teams, student communities, and other relevant stakeholders.
- Identify and connect with colleges that can become potential partners for Saaya Academy.
- Coordinate with college authorities to initiate partnerships and organise activities.
- Schedule and attend meetings with principals, HODs, faculty members, placement officers, student coordinators, and other decision-makers.
- Organise and coordinate seminars, workshops, orientations, campus activities, and student engagement programmes.
- Handle end-to-end on-ground arrangements for college events, including permissions, venues, schedules, equipment, student coordination, and team requirements.
- Maintain regular communication with college partners and ensure strong long-term relationships.

2. Admissions & Lead Coordination

- Coordinate closely with the Admissions Committee regarding leads and enquiries generated through college activities.
- Ensure that leads collected during seminars, workshops, events, and campus visits are properly recorded and shared with the admissions team.
- Follow up with students wherever required and help move interested candidates through the admissions process.
- Act as a bridge between the on-ground team, students, colleges, and admissions team.
- Track lead status and provide regular updates on conversions and pending follow-ups.
- Identify opportunities to generate additional student enquiries through college activities.

3. Shoot & Content Coordination

- Plan and coordinate photo and video shoots for Sri Jayendra Saraswathy Vidyalaya School.
- Coordinate with photographers, videographers, production teams, freelancers, and other vendors.




- Prepare shoot schedules, locations, requirements, and timelines.
- Ensure all shoot-related logistics are planned and executed smoothly.
- Coordinate with internal teams to ensure the required content is captured.
- Follow up with photographers/videographers to ensure content is delivered within agreed timelines.
- Maintain an organised system for storing and sharing photos, videos, and other content assets.

4. Live Event & Social Media Coverage

- Be present at workshops, seminars, college events, and other important activities to manage live coverage.
- Capture photos, videos, behind-the-scenes moments, student interactions, and event highlights using a smartphone or camera where required.
- Coordinate live Instagram Stories and other social media content during events.
- Ensure important moments, speakers, activities, student participation, and brand interactions are properly documented.
- Coordinate with the social media/content team to ensure timely delivery of event content.
- Suggest content opportunities based on what is happening on the ground.

5. On-Ground Operations

- Take complete ownership of assigned activities from planning to execution.
- Coordinate with internal teams and external stakeholders to ensure smooth operations.
- Manage multiple activities, deadlines, and stakeholders simultaneously.
- Identify potential issues in advance and proactively resolve them.
- Represent Sri Jayendra Saraswathy Vidyalaya School professionally at all external meetings, college visits, events, and activities.
- Maintain proper records of college meetings, events, leads, partnerships, and follow-ups.
- Share regular updates and reports with the management team.

What We're Looking ForEssential Skills

- Excellent verbal and written communication skills.
- Strong interpersonal and relationship-building abilities.
- Confident interacting with college authorities, faculty, students, vendors, and senior professionals.
- Strong event coordination and organisational skills.




- Ability to independently manage multiple tasks and deadlines.
- Proactive attitude with strong ownership and accountability.
- Professional appearance, behaviour, and communication.
- Good problem-solving and negotiation skills.
- Basic understanding of Instagram, social media content, photography, and video.
- Comfortable travelling locally for college visits, events, and shoots.
- Comfortable working in a quick-paced, on-ground environment.

Good to Have

- Prior experience in education, college relations, admissions, events, marketing, community management, or business development.
- Existing relationships with colleges or educational institutions.
- Experience coordinating workshops, seminars, campus events, or shoots.
- Basic knowledge of Canva, Instagram, or other content/social media tools.
- Ability to take good-quality photos and videos using a smartphone.
- Experience working with photographers, videographers, freelancers, or event vendors.

Who Would Be a Great Fit?

This role is ideal for someone who:

- Enjoys meeting new people and building relationships.
- Is comfortable walking into a college and initiating conversations.
- Can confidently speak with both students and senior college authorities.
- Doesn't wait to be told what to do and takes initiative.
- Can handle last-minute changes and solve problems calmly.
- Enjoys events, content, social media, and being on the ground.
- Can manage several moving parts without losing track of details.
- Takes responsibility for outcomes rather than just completing tasks.

Key Performance Indicators (KPIs)

Success in this role will be measured through:

- Number and quality of college relationships established.
- Number of college meetings, seminars, workshops, and activities executed.
- Leads generated through college partnerships and events.
- Quality and consistency of admissions lead follow-ups.
- Event and shoot execution quality.
- Timeliness of photo/video/content delivery.
- Quality of live event coverage and social media content.
- Responsiveness and relationship management with colleges and partners.
- Overall ownership and execution of on-ground activities.

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

- Flexible schedule
- Paid sick time
- Provident Fund

Work Location: In person

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