Executive Assistant (EA) to Managing Director (MD)

Job Summary

We are looking for a highly organized, proactive, and dependable Executive Assistant (EA) to support the Managing Director (MD). This role requires exceptional coordination, administrative, and follow-up skills to ensure smooth day-to-day operations and effective management of tasks, schedules, and priorities. The ideal candidate should be capable of handling both professional and occasional personal assignments with discretion and efficiency.

Work Experience

- 3–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, or Office Coordinator supporting senior management, preferably a Managing Director or equivalent leadership position.
- Experience in administration, coordination, scheduling, and stakeholder management.
- Ability to work in a fast-paced environment while maintaining attention to detail and accuracy.

Educational Qualification

- Graduate from a recognized Secretarial College or any relevant graduate degree with administrative or executive support experience.

Key Skills Required

- Excellent Follow-Up Skills – This is the most critical requirement for the role.
- Strong organizational and coordination abilities.
- Proficiency in MS Office, particularly Microsoft Excel and Microsoft Word.
- Good command of written and spoken English.




- Knowledge of Shorthand will be an added advantage.
- Strong communication and interpersonal skills.
- Ability to prioritize tasks and manage multiple responsibilities efficiently.
- High level of confidentiality, professionalism, and integrity.

Key Responsibilities

- Manage the MD’s calendar, meetings, appointments, and travel schedules.
- Coordinate with internal teams, clients, vendors, and external stakeholders.
- Ensure timely follow-up on tasks, commitments, and action items.
- Prepare reports, presentations, correspondence, and other business documents.
- Maintain records, files, and significant documentation.
- Assist in administrative and operational activities as required.
- Handle confidential information with discretion.
- Support the MD with both professional responsibilities and occasional personal tasks when required.
- Salary₹13,000 – ₹33,000 per month (based on experience and suitability).

Additional Requirements

- Candidate should reside within approximately 45 minutes of travel time from the office.
- Strong preference for candidates with a stable employment history.
- Honest, trustworthy, and committed to long-term association.
- Flexible and willing to take ownership of responsibilities beyond routine administrative tasks when required.

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