Job Description:

1. Role Overview
The Executive Assistant provides high-touch executive administrative support to the Associate General Counsel (AGC), CELA India Or to the CELA India Lead and acts as the operational anchor for the Office of the CELA India. The role partners closely with the CELA India Business Manager and the CELA Asia Admin Pool to run calendar, travel, events, expenses, vendor and PO management, visit logistics for senior corporate visitors, and compliance coordination across the region.
This is a high-visibility role that intersects with senior MCAPS, and external stakeholders including industry bodies (AMCHAM, USISPF), government affairs forums, and external counsel. The successful candidate will operate with a high degree of discretion, anticipate the AGC's needs, and stay calm under the pressure of executive visits, and parallel events.

2. Scope of Work
The role's scope is grounded in the actual work performed across the last ~18 months supporting the CELA India team. The catalog below establishes the operating expectation for the backfill.
2.1 Calendar & Stakeholder Coordination
End-to-end calendar management for the AGC across India, US and APAC time zones.
Conflict resolution, focus-time protection, and meeting prioritization.
Coordination of recurring forums: IGA Monthly Meeting, India Embassy Team Sync, CELA India Townhall, LT and Manager connects.
Partnering with offices of CELA Asia leadership (Mike Yeh) and APAC admin peers on cross-org scheduling.

2.2 Travel Management - Inbound Senior Leader Visits
Owned the full Delhi visit agenda for senior leaders traveling from outside India, including itinerary, transport, security coordination, meeting orchestration and protocol.




Coordinated multiple inbound CELA Asia and US-based leader visits to India offices through.

2.3 Travel Management - Outbound for the AGC
Booked and reconciled multi-segment international travel (Singapore Airlines, Lufthansa) for Seattle and APAC trips.
Curated Seattle dinner programs across restaurants.
Plan large events to host Asia CELA colleagues as part of the FY27 H2 Mid-Year Retreat logistics.
Visa, ticketing, hotel and ground transport for all AGC trips.

2.4 Event & Visit Logistics
CELA India Townhall - venue, AV, agenda packets, speaker support.
GLEAM event preparation - collateral, RSVPs, run-of-show.

2.5 Expense, Card & Concur Operations
Submission and reconciliation of multiple expense reports in Concur, including reports.
Lifecycle management of the AGC's American Express corporate card - renewals, disputes, statement reconciliation.
Partnered on Concur tool issue resolution with internal finance teams.

2.6 PO, Vendor & Compliance Management
Initiated and maintained the FY25 PO Tracker.
Vendor onboarding, invoicing follow-up and payment reconciliation.
GST compliance coordination for facilities - conference rooms and similar engagements.
SRMM (Spend Risk Management Modernization) submissions and follow-through.
Matter management coordination for external legal contractors supporting CELA India.




FY27 Summit Expense - IGA admin lead.

2.7 Office, Facilities & Cross-Org Admin
Office access activation for the AGC.
Conference room and AV coordination across sites.
Active rotation in the CELA Asia Admin Pool (Dec 2025 pilot, continuing) - coverage for APAC AGCs and BMs.

3. Required Skills & Qualifications
3.1 Hard Skills
Executive support to senior leaders (AGC / VP-level).
Advanced calendar management across multiple time zones.
Travel & expense management - Concur, corporate card programs, multi-segment international travel.
PO and vendor management; budget tracking; GST & statutory compliance awareness.
Event and visit management - including VIP visits and large internal events.
Microsoft Office Suite - Outlook, Teams, Excel, Word, PowerPoint, OneNote, SharePoint.

3.2 Soft Skills
Discretion and confidentiality
Solid stakeholder management across geographies and seniority levels.
Strong written and verbal English communication.
Proactive and anticipatory operating style.
Composure under pressure during VIP visit windows and multi-event periods.

4. Experience & Education
4.1 Experience
Minimum 10 years of progressive administrative / executive support experience.
Prior experience supporting C-suite, GC / AGC, or VP-level leaders strongly preferred.
Experience in a multinational corporate environment - technology, legal or professional services preferred.
Experience supporting cross-border / APAC operations preferred.

4.2 Education
Bachelor's degree required (Commerce / Business / HR / equivalent).
Postgraduate degree / MBA in HR, Business or Organizational Psychology preferred.

📌 Executive Administrative Assistant 3 (Gurugram)
🏢 TRIGENT SOFTWARE PRIVATE
📍 Gurugram