Job Description Experience Required: 5-7 Years Employment n Overview of the Role: n We are looking for a energetic and highly organized Executive Assistant (EA) to provide comprehensive administrative and coordination support to senior leadership in a corporate environment. The ideal candidate should possess excellent communication, stakeholder management, scheduling, and coordination skills, along with the ability to handle confidential information with professionalism and maturity. n Key Responsibilities: n Calendar & Meeting Management n n Manage and coordinate calendars, meetings, appointments, and travel schedules for senior leadership. n Organize internal and external meetings, leadership reviews, and stakeholder discussions. n Prepare meeting agendas, MOMs (Minutes of Meeting), and follow-up action trackers. n Coordinate conference calls, virtual meetings, and leadership visits. n n Travel & Logistics Coordination n n Manage domestic and international travel arrangements including flights, hotels, transportation, and itineraries. n Coordinate travel-related documentation, reimbursements, and approvals. n Ensure smooth logistics management for leadership travel and events. n n Stakeholder Coordination n n Act as a point of contact between leadership and internal/external stakeholders. n Coordinate with cross-functional teams for business updates, reports, and action items. n Maintain effective communication and ensure timely follow-ups on pending tasks.



n Administrative Support n Prepare presentations, reports, dashboards, and business documents. n Manage expense statements, invoices, and administrative records. n Support leadership in day-to-day operational and administrative activities. n Handle confidential and sensitive information with discretion. n Event & Engagement Coordination n Assist in organizing leadership meetings, town halls, team events, and engagement initiatives. n Coordinate venue bookings, communication, and event logistics. n n Required Skills & Competencies n n Excellent verbal and written communication skills. n Strong organizational and multitasking abilities. n Proficiency in MS Office (Excel, PowerPoint, Word, Outlook). n Strong stakeholder management and coordination skills. n Ability to work under pressure and manage priorities effectively. n High level of professionalism, maturity, and confidentiality. n Comfortable working with Individuals based across various states n Exhibits a growth mindset with willingness to learn and take on responsibilities beyond the defined scope of role n Proactive and solution-oriented approach n Strong ownership and accountability n n Preferred Qualifications n n Graduate/Postgraduate in any discipline. n 5–7 years of experience as an Executive Assistant, Coordinator, or Administrative Executive in a corporate environment. n Experience supporting senior leadership or business heads preferred. n

📌 Executive Assistant (Gurugram)
🏢 Incedo
📍 Gurugram