The Accounts Executive is responsible for managing and processing all accounts payable transactions efficiently and accurately. The role is crucial for maintaining vendor relationships, ensuring timely payments, and supporting overall financial operations. This position plays a vital role in maintaining compliance with company policies and financial regulations while contributing to healthy cash flow management.
KEY RESPONSIBILITIES:
Invoice Processing
Review and verify all incoming invoices for accuracy in terms of amount, dates, vendor details, and payment terms.
Process and enter invoices into the company’s accounting system.
Identify and resolve billing discrepancies in coordination with vendors or internal departments.
Payment Processing
Schedule and initiate timely payments via bank transfers, cheques, or credit cards based on due dates.
Ensure adherence to payment terms to maintain vendor relationships and avoid late fees.
Collaborate with the Finance Manager to prepare payment runs and process approvals for outgoing payments.
Reconciliation and Reporting
Perform regular reconciliations of the accounts payable ledger to ensure accuracy and completeness.
Assist in generating reports required for financial audits and internal financial reviews.
Vendor Relationship Management
Maintain effective communication with vendors, addressing queries and resolving discrepancies.
Negotiate and follow up on payment terms when required, ensuring smooth financial operations.
Expense Tracking
Monitor and track company expenditures to support financial planning and cash flow analysis.
Ensure only authorized and valid expenses are approved and processed.
Internal Collaboration
Coordinate with procurement and purchasing teams to verify invoice details against purchase orders and agreements.
Work closely with the finance team to ensure correct classification of expenses.