Job Description Operations Executive
n
n Location: Gurgaon
n Experience: 1–3 years
n Employment Type: Full-time
n
n About the Role
n We are looking for an Operations Executive who will own the day-to-day operational requirements of the organisation — from ensuring a recent employee has their laptop ready before Day 1 to managing vendors, assets, procurement, and employee communication.
n This is a hands-on role for someone who is proactive, organised, and comfortable taking complete ownership of operational tasks.
n
n What You’ll Own
n Employee & Asset Operations
n n Own the complete lifecycle of employee assets — laptops, accessories, ID cards and other equipment .
n Ensure all required assets are ready and assigned before an employee joins.
n Coordinate asset handovers during joining and recover assets during exit.
n Maintain an updated asset and inventory tracker.
n Coordinate repairs, replacements and warranty-related requirements.
n n Vendor Management
n n Manage relationships with vendors across laptops, IT equipment, office requirements and other operational needs.
n Coordinate with vendors well in advance to ensure timely delivery and availability.
n Negotiate prices, commercial terms and service timelines.
n Identify and onboard new vendors wherever required.
n Ensure vendors meet agreed timelines and service standards.
n n New Joiner Readiness
n n Work closely with HR to understand upcoming joiners and their requirements.
n Ensure laptops,
accessories and other required items are arranged before the employee's joining date.
n Make sure every new joiner has a smooth and hassle-free Day 1 from an operations perspective.
n n Procurement & Inventory
n n Manage day-to-day procurement requirements and coordinate purchase orders/invoices.
n Monitor inventory levels and proactively plan requirements.
n Ensure there is no last-minute shortage of essential equipment or supplies.
n Maintain proper documentation and records for purchases and assets.
n n Employee Communication
n n Act as the point of contact for employees for operational and asset-related queries.
n Communicate clearly regarding asset allocation, repairs, replacements, returns and other requirements.
n Follow up with employees and vendors to ensure requests are closed on time.
n n
n
n What We're Looking For
n n 1–3 years of experience in Operations, Workplace Operations, Admin, Procurement, or a similar role.
n Strong communication and coordination skills.
n Comfortable dealing and negotiating with external vendors.
n Strong follow-up skills and attention to detail.
n Good working knowledge of Excel/Google Sheets .
n Ability to manage multiple tasks and priorities independently.
n A proactive approach, someone who spots a requirement before it becomes a problem .
n Someone who is comfortable working in a fast-paced startup environment.
n n