A. Calendar & Time Management

- Manage the Director‘s daily calendar, appointments and commitments.
- Schedule meetings and ensure appropriate preparation in advance.
- Prioritise appointments based on urgency and business importance.
- Avoid scheduling conflicts and proactively highlight potential issues.
- Maintain a daily and weekly activity plan for the Director.
- Provide reminders and briefing notes before important meetings.
- Ensure adequate time is allocated for travel, preparation and follow-ups.

B. Meeting & Follow-up Management

- Coordinate meetings with senior management, customers, business associates and other stakeholders.
- Prepare meeting agendas, background information and relevant documents.
- Record important decisions, action points and commitments.
- Maintain an Action Tracker for matters assigned by the Director.
- Follow up with concerned executives and departments until closure.
- Provide the Director with regular updates on pending matters.
- Escalate delays, bottlenecks and critical issues promptly.

C. Correspondence & Communication

- Manage and prioritise emails, letters, messages and other correspondence for the Director.
- Draft routine communications, letters,



notes and presentations as required.
- Ensure important communications receive timely responses.
- Maintain qualified communication with internal and external stakeholders.
- Handle sensitive and confidential information with absolute discretion.

D. Travel Management

- Coordinate domestic and international travel arrangements.
- Manage flight/train bookings, hotels, ground transportation and itineraries.
- Prepare complete travel schedules and supporting documents.
- Coordinate meetings during travel.
- Maintain a consolidated travel calendar.
- Ensure all travel-related requirements are completed before departure.

E. Information & Documentation Management

- Maintain organised digital and physical records.
- Prepare reports, summaries, presentations and MIS as required.
- Collect information from different departments and consolidate it for the Director.
- Maintain confidential files and important documents.
- Ensure important documents are readily available whenever required.
- Use MS Office/Google Workspace and other company systems effectively.

📌 Personal Assistant to Director (GTB Nagar)
🏢 Merino Group
📍 GTB Nagar