osition Overview

The role includes vendor sourcing, quotation comparison, negotiation, purchase orders, material procurement, delivery coordination, quality checks, stock management, and maintaining accurate purchase records.The ideal candidate should have practical knowledge of interior and civil materials and the ability to coordinate effectively with vendors, site teams, project teams, warehouse, accounts, and logistics.

Roles & Responsibilities

- Research and identify potential vendors and suppliers for interior, civil, furniture, and project-related requirements.
- Source materials, products, goods, and services from reliable and cost-effective suppliers.
- Obtain, compare, and evaluate quotations from multiple suppliers.
- Negotiate prices, payment terms, delivery schedules, and other commercial terms with vendors.
- Prepare and process Purchase Orders based on approved Material Requisitions (MRs).
- Take responsibility for purchasing activities from Material Requisition (MR) through Purchase Order (PO) closure in the system.
- Track purchase orders and follow up with vendors to ensure timely delivery of materials.
- Coordinate with project and site teams to understand material requirements and delivery schedules.
- Coordinate with warehouse and logistics teams for material receipt, transportation, and storage.
- Review the quality and specifications of purchased materials and coordinate with vendors in case of discrepancies.
- Maintain updated records of vendors, purchase orders, quantities, prices, invoices, and delivery details.
- Enter and update purchase-related information in internal databases and systems.
- Prepare purchase reports, quotation comparisons, and cost-analysis reports as required.




- Monitor stock levels and place orders based on project and company requirements.
- Ensure materials are properly received, stored in the godown, and recorded in stock registers/systems.
- Monitor pending orders, delayed deliveries, and material shortages and take timely corrective action.
- Maintain solid working relationships with vendors and suppliers.
- Identify alternative vendors and cost-effective purchasing options to support cost savings.
- Ensure all purchase activities follow company policies, approval procedures, and project requirements.
- Maintain proper documentation of quotations, purchase orders, invoices, delivery records, and vendor details.
- Coordinate with accounts for invoice verification and payment-related documentation.
- Resolve procurement-related issues with vendors and coordinate internally for timely closure.
- Perform other purchase and procurement-related duties assigned by the manager or management.

Preferred Attributes

- 12 years of experience in purchase/procurement, preferably in the interior design, furniture, or turnkey projects industry.
- Strong preference for candidates with practical knowledge and experience in interior materials and interior project procurement.
- Good understanding of materials such as plywood, laminates, hardware, electrical items, plumbing materials, sanitary fittings, paints, adhesives, flooring materials, civil materials, furniture materials,



and other project-related products.
- Knowledge or experience in civil materials and civil project procurement will be an added advantage.
- Experience in vendor sourcing, quotation comparison, negotiation, material procurement, and delivery coordination.
- Good knowledge of purchasing and procurement processes.
- Strong vendor follow-up and negotiation skills.
- Ability to understand project/site material requirements and coordinate accordingly.
- Good knowledge of MS Excel and purchase/inventory management systems.
- Strong communication and coordination skills.
- Good attention to detail and accuracy in maintaining purchase and stock records.
- Ability to manage multiple purchase requirements and deadlines.
- Good analytical and cost-comparison skills.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and coordinate effectively with site, project, warehouse, accounts, logistics, and management teams.

Key Performance Indicators (KPIs)

- Timely procurement and delivery of required materials.
- Effective vendor sourcing and negotiation.
- Cost savings through competitive quotations and negotiations.
- Accuracy and timely closure of Purchase Orders.
- Vendor performance and supplier relationship management.
- Quality and accuracy of purchased materials.
- Reduction in procurement delays and material shortages.
- Accuracy of purchase, invoice, and inventory records.
- Effective coordination between purchase, site, project, warehouse, accounts, and logistics teams.
- Timely resolution of vendor and procurement-related issues.
- Proper stock and material documentation.
- Compliance with company procurement processes and approval procedures.

📌 Purchase Executive (Hyderabad)
🏢 VIVA INTERIORS
📍 Hyderabad